Shift Attendance

Overview

Below is a business-focused explanation of the Shift Attendance report in Dafater, written for managers, HR teams, and business leaders.

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Report: Shift Attendance

Module: HR
Report Type: Script Report
Based on: Attendance records

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What Business Information This Report Provides

The Shift Attendance report shows how employees are attending work against their assigned shifts. It combines attendance status with shift timing to give a clear picture of:

• Who attended work on a specific shift
• Whether employees were present, absent, late, or left early
• Attendance patterns across departments, teams, or locations
• Shift-wise workforce availability

This report helps the business understand how well shift schedules are being followed and whether staffing levels match operational needs.

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When and Why to Use This Report

You should use the Shift Attendance report when you need to:

• Monitor daily or monthly attendance by shift
• Ensure critical shifts are adequately staffed
• Identify attendance issues such as frequent absences or late arrivals
• Support payroll, overtime, and compliance reviews
• Analyze workforce discipline and shift utilization

It is especially useful for businesses running multiple shifts, rotating schedules, or time-sensitive operations.

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Key Columns and Their Business Meaning

Typical columns in the Shift Attendance report include:

• Employee
  Identifies the employee assigned to the shift.

• Employee Name
  Makes the report easy to read for managers and HR teams.

• Date
  The working day for which attendance is recorded.

• Shift
  The assigned shift (e.g., Morning, Night, General).
  Helps compare planned staffing vs. actual attendance.

• Attendance Status
  Indicates whether the employee was Present, Absent, On Leave, Half Day, etc.
  This is critical for payroll and compliance decisions.

• In Time / Out Time
  Shows when the employee actually started and ended work.
  Used to track punctuality, late arrivals, and early departures.

• Working Hours
  Total hours worked during the shift.
  Useful for overtime analysis and productivity tracking.

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Available Filters and Their Business Purpose

The report can be filtered to answer specific business questions:

• Date or Date Range
  Review attendance for a specific day, week, or payroll period.

• Shift
  Focus on a particular shift to check coverage and discipline.

• Employee / Employee Group
  Analyze attendance for an individual, team, or department.

• Department
  Compare attendance trends across different business units.

• Attendance Status
  Quickly identify absentees, late comers, or irregular attendance.

These filters help managers narrow the report to what matters most for their decisions.

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How to Interpret the Results for Business Decisions

• High absences in a specific shift
  May indicate shift timing issues, workload imbalance, or morale concerns.

• Frequent late arrivals or early exits
  Suggest the need for policy reinforcement or shift rescheduling.

• Low working hours compared to shift duration
  Can impact productivity and customer service levels.

• Consistent full attendance in key shifts
  Confirms that workforce planning is effective.

By reviewing patterns instead of isolated records, management can take informed corrective or strategic actions.

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Common Use Cases and Scenarios

• Shift-based workforce monitoring
  Ensuring production, support, or security shifts are fully staffed.

• Payroll and overtime validation
  Confirming actual working hours before salary processing.

• Compliance and audit reviews
  Providing documented proof of attendance by shift.

• Operational planning
  Adjusting shift sizes or timings based on real attendance behavior.

• Performance and discipline management
  Supporting discussions with employees using factual attendance data.

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Summary

The Shift Attendance report in Dafater is a powerful management tool that links attendance behavior with shift planning. It helps businesses ensure operational continuity, improve workforce discipline, support payroll accuracy, and make smarter staffing decisions based on real attendance data.

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Report Information

• Module: HR
• Related DocType: Attendance
• Report Type: Script Report
• Standard: Yes