Monthly Attendance Sheet
Overview
Below is a business‑focused explanation of the Monthly Attendance Sheet report, written for practical use within Dafater.
Monthly Attendance Sheet – Business Overview
What Business Information This Report Provides
The Monthly Attendance Sheet gives a consolidated, month‑wise view of employee attendance. It summarizes how many days each employee was present, absent, on leave, late, or on holiday during a selected month.
This report helps management and HR teams understand workforce availability, attendance discipline, and pay‑related attendance outcomes at a glance.
When and Why to Use This Report
You should use the Monthly Attendance Sheet when you need to:
- Review employee attendance for payroll processing
- Monitor attendance trends across a department or company
- Identify frequent absences, late arrivals, or leave patterns
- Support performance reviews and disciplinary actions
- Ensure policy compliance related to working days and leaves
It is typically used at the end of each month, but can also be reviewed mid‑month for early corrective actions.
Key Columns and Their Business Meaning
While the layout may vary slightly, the report generally includes:
Employee ID / Employee Name
Identifies the employee whose attendance is being reviewed.Department / Company
Helps managers analyze attendance at a team or organizational level.Total Working Days
The number of scheduled working days for the selected month.Present Days
Days the employee attended work. This directly impacts salary eligibility and productivity tracking.Absent Days
Days the employee was absent without approved leave. Useful for disciplinary review and pay deductions.Leave Days
Approved leaves taken during the month. Helps track leave utilization and policy limits.Holidays / Weekly Offs
Non‑working days based on company calendar, useful for validating working day calculations.Late / Half Days (if applicable)
Highlights punctuality issues and potential attendance penalties.
Available Filters and Their Business Purpose
Common filters and how they support business decisions:
Month and Year
Focuses the report on a specific payroll or review period.Employee
Used for individual attendance review, appraisals, or issue resolution.Department
Helps department heads compare attendance patterns within their teams.Company / Location
Useful for organizations with multiple branches or legal entities.Employee Status (Active / Left)
Ensures reports are accurate for current workforce analysis.
How to Interpret the Results for Business Decisions
High absence or frequent late entries
May indicate engagement issues, workload problems, or the need for policy enforcement.Consistent attendance across teams
Reflects strong discipline and effective management practices.Leave trends
Helps HR plan resource availability and avoid staffing shortages.Attendance vs. payroll alignment
Ensures salary payments are accurate and justified.
Managers can use this data to initiate discussions, adjust staffing plans, or revise attendance policies.
Common Use Cases and Scenarios
Monthly payroll preparation
Confirm payable days and identify deductions.Managerial reviews
Discuss attendance behavior during performance discussions.Audit and compliance checks
Maintain documented proof of attendance records.Workforce planning
Identify departments with high absenteeism and plan backups.Employee queries
Quickly resolve disputes related to salary or attendance records.
Business Value Summary
The Monthly Attendance Sheet is a critical HR report in Dafater that connects attendance data with payroll accuracy, workforce discipline, and operational planning. When used regularly, it supports fair compensation, better management decisions, and a more accountable work culture.
Report Information
- Module: HR
- Related DocType: Attendance
- Report Type: Script Report
- Standard: Yes