Employee Information

Overview

Employee Information Report – Business Overview

The Employee Information report provides a complete and structured view of employee-related data within Dafater. It acts as a central reference for understanding who your employees are, where they are positioned in the organization, and their current employment status.

This report is commonly used by HR teams, managers, and business leaders to support workforce planning, compliance, and operational decision-making.

---

What Business Information This Report Provides

The Employee Information report consolidates essential employee details in one place, including: - Personal identification details - Employment and job-related information - Organizational structure and reporting lines - Employment status and tenure

It gives the business a reliable snapshot of its workforce at any point in time.

---

When and Why to Use This Report

Use this report when you need to: - Review your current workforce composition - Support hiring, restructuring, or downsizing decisions - Provide employee data for audits or compliance checks - Assist management with team planning and resource allocation - Prepare internal reports for leadership or external stakeholders

This report is especially useful during headcount reviews, annual planning cycles, and policy evaluations.

---

Key Columns and Their Business Meaning

Typical columns in the Employee Information report include:

• Employee ID
  A unique identifier for each employee, used for tracking and reference across the business.

• Employee Name
  The full name of the employee for identification and communication.

• Department
  Shows where the employee is assigned within the organization, helping analyze workforce distribution.

• Designation / Job Title
  Indicates the employee’s role and level of responsibility.

• Company / Business Unit
  Identifies which legal entity or unit the employee belongs to, useful for multi-entity organizations.

• Employment Status
  Displays whether the employee is Active, On Leave, or Inactive, supporting real-time workforce visibility.

• Date of Joining
  Helps assess employee tenure and experience within the organization.

• Reporting Manager
  Clarifies reporting structure and accountability.

• Employment Type
  Distinguishes between full-time, part-time, contract, or temporary staff for workforce planning.

---

Available Filters and Their Business Purpose

Common filters available in this report include:

• Department
  To analyze employees within a specific team or function.

• Designation
  To review roles, seniority levels, or leadership positions.

• Employment Status
  To focus only on active employees or review inactive or exited staff.

• Company / Business Unit
  To generate reports for a specific legal entity or location.

• Date of Joining (Range)
  To identify new hires or employees with long service tenure.

These filters help tailor the report to answer specific business questions quickly and accurately.

---

How to Interpret the Results for Business Decisions

By reviewing this report, decision-makers can: - Identify staffing gaps or overstaffed departments - Monitor organizational growth or contraction trends - Assess management span of control through reporting lines - Support succession planning by understanding tenure and roles - Ensure compliance with internal policies and external regulations

Patterns in the data can highlight areas requiring attention, such as high concentration of new hires or excessive reliance on contract staff.

---

Common Use Cases and Scenarios

• HR Operations: Maintaining accurate employee records and responding to internal data requests
• Management Reviews: Evaluating team sizes and role distribution
• Workforce Planning: Supporting hiring plans and budget forecasting
• Audits & Compliance: Providing verified employee data to auditors or regulators
• Organizational Restructuring: Understanding current reporting structures before changes

---

Summary

The Employee Information report is a foundational business report in Dafater that provides clear visibility into your workforce. It supports informed decision-making by presenting reliable employee data in a structured, easy-to-analyze format, making it an essential tool for both HR and business leadership.

← Back to HR

Report Information

• Module: HR
• Related DocType: Employee
• Report Type: Report Builder
• Standard: Yes