Employee Birthday
Overview
Below is a business-focused explanation of the Employee Birthday report in Dafater.
Employee Birthday Report – Business Overview
What Business Information This Report Provides
The Employee Birthday report gives a consolidated view of employees’ dates of birth within a selected period. It helps the organization easily identify upcoming, current, or past birthdays of employees, supporting employee engagement, internal communication, and people-focused initiatives.
This report is commonly used by HR, administration, and leadership teams to stay connected with employees on a personal level.
When and Why to Use This Report
You would use the Employee Birthday report when you want to: - Plan birthday celebrations, greetings, or announcements - Strengthen employee engagement and workplace culture - Prepare monthly or weekly HR activity calendars - Ensure no employee birthdays are missed - Support recognition programs or small employee benefits tied to birthdays
It is especially useful at the start of a month or during planning cycles for HR and administrative teams.
Key Columns and Their Business Meaning
The report typically includes the following key information:
Employee Name
Identifies the employee whose birthday is listed.Employee ID
A unique reference used for internal coordination and communication.Date of Birth
The actual birth date of the employee, used to determine birthday timing.Birthday (Day & Month)
Highlights when the birthday occurs during the selected period, making it easy to plan greetings or events.Department
Shows which department the employee belongs to, useful for team-level celebrations or manager notifications.Designation
Provides context on the employee’s role, helpful for leadership or formal acknowledgments.
Available Filters and Their Business Purpose
The report usually includes filters such as:
From Date / To Date
Allows you to view birthdays within a specific timeframe (for example, this month or this week).Department
Helps focus on birthdays within a specific team or business unit.Employee
Used when checking the birthday of a specific individual.Company or Location (if applicable)
Useful for organizations with multiple branches or business units.
These filters help tailor the report to specific planning or communication needs.
How to Interpret the Results for Business Decisions
- A cluster of birthdays in a short period may indicate the need for a group celebration or combined activity.
- Department-wise results help managers plan team-level engagement.
- Monthly birthday lists support proactive planning rather than last-minute actions.
- Regular review ensures consistent employee recognition, improving morale and workplace satisfaction.
The report is not about compliance, but about culture, connection, and engagement.
Common Use Cases and Scenarios
- HR sending birthday emails or messages to employees
- Office administration arranging cakes or small celebrations
- Managers acknowledging team members on their birthdays
- Leadership planning monthly town hall mentions
- Employee engagement teams organizing birthday-related initiatives
- Preparing internal calendars for HR activities
Business Value Summary
The Employee Birthday report in Dafater supports a people-first culture by making it easy to recognize employees on important personal milestones. Consistent use of this report helps improve employee satisfaction, strengthen relationships, and reinforce a positive workplace environment.
Report Information
- Module: HR
- Related DocType: Employee
- Report Type: Script Report
- Standard: Yes