Upload Attendance
Overview
Upload Attendance — Business Overview
Upload Attendance is a business document in Dafater used to record employee attendance in bulk. It allows organizations to bring attendance data from external sources into the system in a controlled and standardized way, ensuring accurate payroll, leave tracking, and compliance reporting.
What Upload Attendance Is Used For
Upload Attendance is used to: - Capture daily or periodic employee attendance in bulk - Consolidate attendance data from biometric devices, Excel files, or third-party systems - Ensure attendance records are available for payroll processing, overtime calculation, and leave management - Reduce manual entry and human error in attendance tracking
In short, it acts as the bridge between raw attendance data and Dafater’s HR processes.
Prerequisites and Setup Requirements
Before using Upload Attendance, the following should be in place: - Employees must already be set up in Dafater with correct employee IDs - Work schedules, shifts, or attendance rules should be defined - The attendance data to be uploaded should follow the agreed structure and dates - HR or payroll users should be assigned responsibility for attendance management
Having these basics ready ensures uploaded data is processed smoothly and correctly.
Typical Workflow and Business Process Fit
Attendance data is collected
Attendance is captured from biometric machines, access cards, or external attendance systems.Data is prepared for upload
HR or operations teams review and organize the attendance data for accuracy and completeness.Upload Attendance is created
The prepared data is uploaded using the Upload Attendance document.Validation and review
The system checks the data against employee records and attendance rules.Attendance is applied
Once confirmed, attendance records become available for payroll, overtime, and leave calculations.
This workflow ensures attendance flows smoothly from daily operations into salary and compliance processes.
Key Business Scenarios Where Upload Attendance Is Essential
Organizations using biometric or access control systems
Upload Attendance allows seamless integration of machine data into Dafater.Large workforces with daily attendance tracking
Bulk upload saves time compared to manual attendance entry.Multi-location or shift-based operations
Attendance from different sites can be consolidated into one system.Payroll preparation periods
Ensures all attendance data is complete and accurate before salary processing.Audit and compliance reviews
Provides a reliable source of attendance records for verification.
Important Considerations for Users
- Always verify attendance data before uploading to avoid payroll errors
- Ensure dates, employee identifiers, and attendance statuses are correct
- Upload attendance regularly to keep payroll and leave balances accurate
- Coordinate between HR, operations, and payroll teams during upload cycles
- Address any inconsistencies or missing records promptly after upload
Upload Attendance plays a critical role in turning raw attendance data into reliable business information, supporting accurate payroll, fair employee management, and efficient HR operations within Dafater.
Basic Information
- Module: HR
- Document Type: Other
- Type: Single (Configuration)
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| attfrdate | Attendance From Date | Date | ✓ | - | Start date for attendance data upload period |
| atttodate | Attendance To Date | Date | ✓ | - | End date for attendance data upload period |
| get_template | Get Template | Button | - | Download Dafater attendance upload template file | |
| upload_html | Upload HTML | HTML | - | Upload completed attendance file into Dafater | |
| import_log | Import Log | HTML | - | Displays Dafater attendance import status and errors |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| HR Manager | ✓ | ✓ | ✓ | |||
| HR User | ✓ | ✓ | ✓ |