Identification Document Type
Overview
Below is a business-focused explanation of the Identification Document Type in Dafater.
Identification Document Type – Business Overview
What this document type is used for
The Identification Document Type is used to define and standardize the kinds of official identification documents that an organization recognizes. It acts as a reference list for documents such as national IDs, passports, residence permits, or other legally accepted identification.
By setting up the Identification Document Type, Dafater ensures that employee, applicant, or stakeholder identity information is captured consistently across the organization. This supports compliance, verification, and accurate record keeping.
Prerequisites and setup requirements
Before using the Identification Document Type, the organization should:
- Decide which identification documents are legally required or commonly accepted in its operating countries
- Align with internal policies, legal requirements, and regulatory obligations
- Agree on clear naming for each identification document type to avoid confusion
This setup is usually done once and reviewed periodically when regulations or business needs change.
Typical workflow and business usage
Define identification types
The organization creates a list of accepted identification documents using the Identification Document Type.Use during data collection
When collecting personal details (for example during onboarding or verification), users select the appropriate identification document from this predefined list.Consistent validation and reporting
Because all records use the same document types, the organization can easily review, audit, or report on identification data.
The Identification Document Type works quietly in the background but plays a key role in keeping personal records standardized and reliable.
Key business scenarios where it is essential
The Identification Document Type is especially important in:
- Employee onboarding and personal record management
- Identity verification for compliance and legal purposes
- Audits that require proof of valid identification documents
- Organizations operating in multiple regions with different ID standards
In these scenarios, having a controlled list of identification types reduces errors and improves trust in the data.
Important considerations for users
- Keep the list concise and relevant—avoid creating unnecessary or duplicate identification types
- Use clear, widely understood names for each document type
- Review the list regularly to reflect changes in laws or business practices
- Ensure users understand when and how to select the correct identification document type
In summary, the Identification Document Type helps Dafater users manage identity information in a structured, compliant, and business-friendly way, supporting accurate records and smoother operations across the organization.
Basic Information
- Module: HR
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| identificationdocumenttype | Identification Document Type | Data | - | Defines identification document category used across Dafater processes |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Travel Request | Linked from | HR |