Employee Checkin

Overview

Below is a business-focused explanation of the Employee Checkin document in Dafater.

What is Employee Checkin used for?

Employee Checkin is used to record the exact time when an employee starts or ends work. It captures real attendance activity directly from the workplace, such as when an employee checks in at the beginning of the day or checks out after completing work.

This document forms the foundation for accurate attendance tracking, working hours calculation, payroll processing, and compliance with company attendance policies.

Prerequisites and setup before using Employee Checkin

Before using Employee Checkin, the following should be in place:

Employees must be properly created and active in Dafater
Clear attendance policies should be defined (working hours, late entry rules, overtime rules, etc.)
Shift schedules or expected working hours should be established, if applicable
Devices or methods for capturing check-ins should be decided (manual entry, biometric device, mobile check-in, etc.)

Having these elements ready ensures that check-in data is meaningful and usable for business decisions.

Typical workflow and how it fits into business processes

An employee checks in when they arrive at work and checks out when they leave
Each action creates an Employee Checkin record with the employee name, date, time, and type of check-in
These records collectively build the employee’s daily attendance
Attendance summaries are reviewed by HR or managers
Approved attendance data flows into payroll, overtime calculations, and performance reviews

This workflow ensures that attendance data is captured in real time and used consistently across HR and payroll processes.

Key business scenarios where Employee Checkin is essential

Daily attendance tracking: Monitoring who is present, late, or absent
Payroll accuracy: Ensuring employees are paid based on actual working hours
Overtime management: Identifying extra hours worked beyond normal schedules
Shift-based operations: Managing rotating or multiple shifts reliably
Compliance and audits: Maintaining a clear attendance trail for labor regulations
Remote or field work: Recording attendance for employees working outside the office

Important considerations for users

Employees should be trained to check in and check out consistently to avoid attendance gaps
Missing or incorrect check-ins can lead to payroll errors or disputes
Managers should regularly review check-in records for anomalies or misuse
Clear company policies should define what counts as valid check-in and check-out times
Employee Checkin records should reflect actual work activity, not assumptions

In summary, Employee Checkin plays a critical role in Dafater by capturing real-time attendance data, supporting fair payroll processing, and giving management reliable insight into workforce availability and productivity.

Basic Information

Module: HR
Document Type: Other

Fields

Field Name	Label	Type	Required	Options	Description
employee	Employee	Link	✓	Employee	Employee linked to this check-in record in Dafater.
employee_name	Employee Name	Data		-	Employee full name for quick reference and reporting.
log_type	Log Type	Select		, IN, OUT	Indicates whether the entry is check-in or check-out.
shift	Shift	Link		Shift Type	Assigned work shift applicable at check-in time.
time	Time	Datetime	✓	-	Exact date and time of employee check-in or check-out.
device_id	Location / Device ID	Data		-	Source device or location identifier capturing the check-in.
skipautoattendance	Skip Auto Attendance	Check		-	Exclude this check-in from automatic attendance processing.
attendance	Attendance Marked	Link		Attendance	Attendance record generated from this check-in entry.
latitude	Latitude	Float		-	Latitude coordinate of employee location during check-in.
isemployeelocationinsidebound	Is employee location inside bound	Check		-	Confirms whether employee location is within approved boundary.
actualattendancelocation	Actual Attendance Location	Data		-	Resolved human-readable location used for attendance validation.
longitude	Longitude	Float		-	Longitude coordinate of employee location during check-in.
fetch_geolocation	Fetch Geolocation	Button		-	Fetch current employee geolocation automatically in Dafater.
geolocation	Geolocation	Geolocation		-	Captured geographic coordinates of employee during check-in.
shift_start	Shift Start	Datetime		-	Scheduled start time of the assigned shift.
shift_end	Shift End	Datetime		-	Scheduled end time of the assigned shift.
offshift	Off-shift	Check		-	Indicates check-in occurred outside scheduled shift hours.
shiftactualstart	Shift Actual Start	Datetime		-	Actual shift start time based on check-in records.
shiftactualend	Shift Actual End	Datetime		-	Actual shift end time based on check-out records.

Permissions

Role	Read	Write	Create	Delete
Employee	✓	✓	✓	✓
HR User	✓	✓	✓	✓
HR Manager	✓	✓	✓	✓
System Manager	✓	✓	✓	✓

DocType	Relationship	Module
Attendance	Links to	HR
Employee	Links to	Setup
Shift Type	Links to	HR