Email Domain
Overview
Email Domain — Business Overview
Email Domain is a setup document in Dafater that helps organizations manage and standardize how business emails are sent and received. It defines which email domains (for example, @yourcompany.com) are officially used by the organization and how they are treated in daily business communication.
This ensures consistent branding, secure communication, and reliable handling of emails across all business activities.
Purpose in Business Operations
The Email Domain document is used to:
- Establish official company email domains for business communication
- Ensure emails sent to customers, partners, and employees follow company standards
- Support reliable delivery of system-generated emails such as notifications, approvals, and alerts
- Strengthen trust and professionalism in external communication
In simple terms, it tells Dafater which email identities the business officially uses.
Prerequisites and Setup Requirements
Before using Email Domain, the business should:
- Own or control one or more company email domains
- Have clarity on which domain should be used for outgoing business emails
- Decide whether different departments or purposes require different email domains
- Define who is responsible for managing and approving email communication standards
This document is typically set up during initial system configuration or when introducing new company email domains.
Typical Workflow and Business Fit
Define the Email Domain
A business administrator records the official email domain used by the company.Confirm Business Usage
The domain is associated with business communication needs such as notifications, approvals, or customer correspondence.Apply Across Operations
Dafater uses the defined Email Domain when sending emails related to transactions, alerts, and internal communication.Monitor and Maintain
As the business grows, new domains can be added or existing ones updated to reflect branding or structural changes.
This setup works quietly in the background but plays a critical role in daily operations.
Key Business Scenarios Where Email Domain Is Essential
Customer Communication
Ensures invoices, order updates, and service notifications come from a trusted company email address.Internal Approvals and Alerts
Employees receive workflow notifications from recognizable and legitimate domains.Brand Consistency
All automated and manual emails align with the company’s official identity.Business Expansion or Rebranding
Supports new domains when launching new brands, regions, or subsidiaries.Compliance and Trust
Reduces the risk of emails being flagged as suspicious or unofficial.
Important Considerations for Users
- Only authorized and active business domains should be added
- Incorrect or outdated domains can disrupt email communication
- Changes to Email Domain settings should be planned carefully to avoid confusion
- Regular review is recommended, especially after organizational changes
- This document affects multiple business processes, even if it is not used directly by most users
Summary
Email Domain is a foundational setup document in Dafater that ensures professional, reliable, and trusted email communication. While it requires minimal ongoing attention, it plays a vital role in maintaining smooth business operations and a strong company identity.
Basic Information
- Module: Email
- Document Type: Setup
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| domain_name | Domain Name | Data | ✓ | - | Email domain configured for Dafater business communications. |
| email_server | Incoming Server | Data | ✓ | - | Incoming mail server address used by Dafater. |
| use_imap | Use IMAP | Check | - | Enable IMAP protocol for Dafater incoming email retrieval. | |
| use_ssl | Use SSL | Check | - | Secure incoming email connection using SSL in Dafater. | |
| use_starttls | Use STARTTLS | Check | - | Enable STARTTLS encryption for incoming emails in Dafater. | |
| incoming_port | Port | Data | - | Port number for incoming email server in Dafater. | |
| attachment_limit | Attachment Limit (MB) | Int | - | Maximum attachment size allowed for emails in Dafater. | |
| smtp_server | Outgoing Server | Data | ✓ | - | Outgoing mail server address used by Dafater. |
| use_tls | Use TLS | Check | - | Enable TLS encryption for outgoing emails in Dafater. | |
| usesslfor_outgoing | Use SSL | Check | - | Secure outgoing email connection using SSL in Dafater. | |
| smtp_port | Port | Data | - | Port number for outgoing email server in Dafater. | |
| appendemailstosentfolder | Append Emails to Sent Folder | Check | - | Automatically save sent emails to server sent folder in Dafater. | |
| sentfoldername | Sent Folder Name | Data | - | Name of sent email folder used by Dafater. |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Email Account | Linked from |