Stock ledger Entries
Overview
Below is a clear, business-focused explanation of the Stock Ledger Entries report, written for practical use in day-to-day operations and decision-making.
Stock Ledger Entries – Business Explanation
Module: Dafater Stock
Report Type: Report Builder
Based on: Stock Ledger Entry
1. What Business Information This Report Provides
The Stock Ledger Entries report is a detailed transaction-level record of all stock movements in your organization.
It shows: - Every increase or decrease in inventory - When the movement happened - Why it happened (purchase, sale, transfer, adjustment, production, etc.) - Where it happened (warehouse/location) - The stock balance after each transaction
In simple terms, this report acts as the official stock movement history for your business.
2. When and Why to Use This Report
You should use this report when you need accurate, auditable, and chronological stock information, especially in situations such as:
- Investigating stock differences or shortages
- Auditing inventory movements
- Verifying stock balances for a specific date
- Understanding how stock levels changed over time
- Supporting financial reconciliation or compliance checks
- Analyzing operational issues in warehouses
This report is typically used by:
- Inventory managers
- Finance and audit teams
- Operations and warehouse supervisors
- Business owners reviewing stock accuracy
3. Key Columns and What They Mean for Business
📦 Item
Identifies the product involved in the stock movement.
Useful for tracking the full movement history of a specific item.
🏬 Warehouse
Shows the location where the stock movement occurred.
Helps monitor warehouse-level stock activity and accountability.
📅 Posting Date & Time
Indicates when the stock transaction was recorded in the system.
Important for audits, period closing, and stock valuation.
🔄 Voucher Type & Voucher No.
Explains why the stock moved, such as: - Purchase receipt - Sales delivery - Stock transfer - Stock adjustment - Manufacturing or consumption
This links stock movement to a business process.
➕ In Qty / ➖ Out Qty
Shows whether stock was added or removed and in what quantity.
Helps identify inflows and outflows at a glance.
📊 Balance Qty
Displays the stock balance after the transaction.
Critical for understanding running stock levels and identifying discrepancies.
💰 Valuation Rate
Shows the value per unit at the time of movement.
Useful for cost analysis and inventory valuation.
🧾 Stock Value
Represents the total value of stock after the transaction.
Supports financial reporting and inventory valuation.
4. Available Filters and Their Business Purpose
Item
Use this to analyze the complete movement history of a specific product.
Warehouse
Focuses the report on one location to review warehouse performance or issues.
Date Range
Allows review of stock activity for a specific period, such as: - Monthly closing - Audit periods - Investigation timelines
Voucher Type
Helps isolate specific business activities like sales, purchases, or adjustments.
Company
Useful when managing stock across multiple legal entities.
These filters help narrow the report to answer specific business questions quickly.
5. How to Interpret the Results for Business Decisions
- Sudden stock drops may indicate sales spikes, production consumption, or potential issues.
- Unexpected stock increases often point to adjustments or late postings.
- Negative balances highlight operational or data entry problems that need correction.
- High-frequency adjustments suggest process gaps in receiving, issuing, or counting stock.
- Mismatch between physical stock and ledger balance signals the need for stock reconciliation or audit.
This report helps ensure stock accuracy, process discipline, and financial integrity.
6. Common Use Cases and Scenarios
🔍 Stock Discrepancy Investigation
Track exactly when and why stock changed to identify errors or losses.
📑 Audit and Compliance
Provide auditors with a complete, traceable history of stock movements.
📦 Warehouse Performance Review
Understand how actively each warehouse is moving stock and where issues occur.
📊 Period-End Stock Validation
Confirm that closing stock quantities and values are correct before financial reporting.
🛠 Operational Issue Analysis
Identify frequent adjustments, incorrect postings, or process gaps.
Summary
The Stock Ledger Entries report is the most detailed and reliable source of inventory movement information in Dafater.
It supports:
- Accurate stock control
- Strong audit trails
- Better operational decisions
- Confident financial reporting
Whenever precision and accountability in stock management are required, this report is the primary reference.
Report Information
- Module: Dafater Stock
- Related DocType: Stock Ledger Entry
- Report Type: Report Builder
- Standard: Yes