Purchase Order Items To Be Received
Overview
Purchase Order Items To Be Received
Module: Dafater Stock
Report Type: Query Report
Reference Document: Purchase Receipt
Overview – What This Report Tells You
The Purchase Order Items To Be Received report gives a clear view of items that have been ordered from suppliers but are still pending receipt. It helps the business track open purchase commitments and understand what inventory is expected, from whom, and when.
This report focuses on outstanding quantities, not what has already been received, making it essential for inventory planning, procurement follow-ups, and operational readiness.
When and Why to Use This Report
Use this report when you need to: - Monitor pending deliveries from suppliers - Follow up on delayed or partially fulfilled purchase orders - Plan warehouse space, production, or sales commitments - Avoid stock shortages or over-ordering - Support supplier performance reviews
It is especially useful for purchasing teams, warehouse managers, finance teams, and operations planners.
Key Business Information Provided
This report typically shows: - Which purchase orders are still open - Which items are yet to be received - How much quantity is pending - Expected delivery timelines - Supplier-wise pending obligations
Key Columns and Their Business Meaning
| Column | Business Meaning |
|---|---|
| Purchase Order | The approved order placed with the supplier |
| Supplier | Who is responsible for delivering the items |
| Item Code / Item Name | What item is expected |
| Ordered Quantity | Total quantity originally ordered |
| Received Quantity | Quantity already received against the order |
| Pending Quantity | Quantity still to be received (most critical column) |
| Scheduled Delivery Date | Expected delivery timeline from the supplier |
| Warehouse | Where the items will be received and stored |
| Company | The business entity expecting the goods |
Available Filters and Their Business Purpose
| Filter | Business Purpose |
|---|---|
| Company | View pending receipts for a specific legal entity |
| Supplier | Track outstanding items for a particular vendor |
| Item | Check pending receipts for a specific product |
| Purchase Order | Review pending items for a single order |
| From Date / To Date | Focus on items scheduled within a time period |
| Warehouse | Plan incoming stock for a specific location |
These filters help narrow down data for focused decision-making and targeted follow-ups.
How to Interpret the Results for Business Decisions
- High pending quantities may indicate supply chain delays or supplier issues.
- Overdue scheduled dates highlight orders needing immediate follow-up.
- Repeated delays from the same supplier can inform renegotiation or supplier change decisions.
- Incoming stock visibility helps align sales commitments and production planning.
- Warehouse-level insights assist in space planning and logistics readiness.
Common Use Cases and Scenarios
1. Supplier Follow-Up
Purchasing teams use this report to call or email suppliers about overdue deliveries.
2. Inventory Planning
Warehouse managers plan receiving activities and storage based on expected arrivals.
3. Production Readiness
Operations teams check if raw materials will arrive in time to meet production schedules.
4. Financial Planning
Finance teams estimate upcoming liabilities and cash flow based on pending receipts.
5. Avoiding Duplicate Purchases
Before placing new orders, buyers verify what is already on the way.
Business Value Summary
The Purchase Order Items To Be Received report ensures the business stays informed about what inventory is expected, when it should arrive, and where action is required. It improves supplier coordination, prevents stock issues, and supports smoother operational planning across departments.
Report Information
- Module: Dafater Stock
- Related DocType: Purchase Receipt
- Report Type: Query Report
- Standard: Yes