Items Balances Quantity and Value

Overview

Below is a clear, business‑focused explanation of the “Items Balances Quantity and Value” report in Dafater Stock.

---

Report Overview

Report Name: Items Balances Quantity and Value
Module: Dafater Stock
Report Type: Script Report
Data Source: Stock movement records (Stock Ledger)

This report shows the current and historical stock position of items, combining quantity on hand and inventory value in one view. It helps businesses understand what is in stock, how much it is worth, and where it is located.

---

What Business Information This Report Provides

This report answers key inventory questions such as:

• How much stock do we have for each item?
• What is the total monetary value of that stock?
• Which warehouses are holding the inventory?
• How inventory value changes over time based on stock movements
• Which items are overstocked or understocked

It provides a snapshot of inventory health in both units and financial value, which is critical for operational and financial planning.

---

When and Why to Use This Report

You should use this report when you need to:

• Review current inventory levels and value
• Support monthly or year‑end inventory valuation
• Prepare data for financial reporting or audits
• Monitor stock investment tied up in inventory
• Plan procurement, production, or sales
• Identify slow‑moving or high‑value items

This report is especially useful at: - Month‑end or quarter‑end closing - Before reordering stock - During inventory audits - When analyzing working capital tied in stock

---

Key Columns and Their Business Meaning

Typical columns in this report include:

• Item Code / Item Name
  Identifies the product being tracked.

• Warehouse
  Shows where the stock is physically stored, supporting location‑based decisions.

• Balance Quantity
  The net quantity available after all stock movements.
  Business meaning: How many units are currently available for sale, production, or use.

• Balance Value
  The total monetary value of the available stock.
  Business meaning: How much capital is tied up in this inventory.

• Valuation Rate
  Average cost per unit based on stock movements.
  Business meaning: Used to assess cost, pricing, and profitability.

• Company
  Indicates which business entity owns the stock (useful for multi‑company setups).

---

Available Filters and Their Business Purpose

Common filters and why they matter:

• Company
  Focuses the report on a specific legal entity.

• From Date / To Date
  Allows review of stock position at a specific point in time, useful for audits and historical analysis.

• Item or Item Group
  Helps analyze specific products or categories, such as raw materials or finished goods.

• Warehouse
  Supports warehouse‑level stock control and location planning.

• Include Zero Balance Items (if available)
  Helps identify inactive or discontinued items.

These filters allow managers to narrow the view to what is most relevant for their decision‑making.

---

How to Interpret the Results for Business Decisions

• High quantity + high value
  Indicates significant capital investment. Review turnover and demand.

• High quantity + low movement
  Suggests overstocking or slow‑moving items. Consider promotions or purchase reduction.

• Low quantity on critical items
  Signals potential stock‑out risk. Plan reordering or production.

• Mismatch between quantity and value trends
  May indicate cost changes, pricing issues, or valuation concerns.

• Warehouse‑wise imbalance
  Shows where stock redistribution may be needed.

---

Common Use Cases and Scenarios

• Inventory Valuation for Finance
  Used by finance teams to confirm inventory value for balance sheets.

• Procurement Planning
  Helps buyers decide what to reorder and in what quantity.

• Sales and Fulfillment Readiness
  Ensures sufficient stock is available to meet customer demand.

• Audit and Compliance
  Provides traceable, date‑based inventory data for auditors.

• Management Review
  Supports strategic decisions around stock investment and working capital.

---

Summary

The Items Balances Quantity and Value report is a core inventory control and valuation tool in Dafater. It gives decision‑makers a clear view of stock availability and financial impact, enabling better planning, cost control, and operational efficiency.

← Back to Dafater Stock

Report Information

• Module: Dafater Stock
• Related DocType: Stock Ledger Entry
• Report Type: Script Report
• Standard: Yes