Items Balances by Batches
Overview
Below is a business-focused explanation of the report “Items Balances by Batches” in Dafater Stock.
Report: Items Balances by Batches
Module: Dafater Stock
Purpose: Batch-level inventory visibility
1. What business information this report provides
The Items Balances by Batches report shows current stock quantities grouped by batch number for each item.
It answers a critical business question:
“How much stock do we have, per item, per batch, and where is it located?”
This report is especially important for businesses that manage: - Expiry dates - Manufacturing or lot numbers - Quality control batches - Regulatory or traceability requirements
It provides real-time batch-wise inventory balances, helping ensure accurate stock control and compliance.
2. When and why to use this report
You should use this report when you need to:
- Track batch-wise stock availability
- Identify expiring or aging batches
- Ensure FIFO or batch-specific consumption
- Support quality audits or recalls
- Prevent selling expired or wrong batches
- Verify physical stock vs system stock at batch level
This report is essential for industries like: - Pharmaceuticals - Food & beverage - Manufacturing - Chemicals - FMCG - Medical supplies
3. Key columns and what they mean for business
Although the exact columns may vary slightly, the core business meaning is:
Item
The product or material being tracked.
Helps identify which goods have batch-controlled inventory.
Batch
The specific batch or lot number.
Used for:
- Traceability
- Quality control
- Expiry management
- Regulatory compliance
Warehouse
The physical or logical location where the batch is stored.
Supports warehouse-level planning and transfers.
Balance Quantity
The current available quantity for that specific batch in the warehouse.
This is the most important column for:
- Sales fulfillment
- Production planning
- Purchase decisions
Unit of Measure
The unit in which the item is stocked (e.g., Nos, Kg, Box).
Ensures correct interpretation of quantities.
Expiry Date (if applicable)
The date after which the batch should not be used or sold.
Critical for:
- Reducing wastage
- Compliance
- Customer safety
4. Available filters and their business purpose
The report includes filters to narrow down relevant data:
Item
View batch balances for a specific product.
Useful when checking availability before sales or production.
Batch
Focus on a specific batch number.
Common during audits, complaints, or recalls.
Warehouse
Analyze batch stock by location.
Supports warehouse planning and internal transfers.
As on Date
View batch balances as of a specific date.
Helpful for:
- Month-end stock reviews
- Audit reporting
- Historical analysis
Company
Used when managing multiple legal entities.
Ensures correct inventory ownership.
5. How to interpret the results for business decisions
✅ Sales & Dispatch Decisions
- Ensure sufficient quantity exists in non-expired batches
- Select correct batches during order fulfillment
✅ Purchase Planning
- Identify slow-moving or excess batch stock
- Avoid over-purchasing when batches are still available
✅ Production & Consumption
- Follow FIFO or batch-specific consumption rules
- Prevent usage of expired or blocked batches
✅ Risk & Compliance Management
- Detect batches nearing expiry
- Prepare for recalls or quality investigations
✅ Warehouse Optimization
- Identify imbalances between warehouses
- Plan batch transfers to meet demand
6. Common use cases and scenarios
Scenario 1: Expiry Management
A warehouse manager reviews batch balances weekly to identify batches expiring soon and prioritize their sale or use.
Scenario 2: Sales Order Validation
A sales team checks batch availability before confirming large orders to ensure correct batch fulfillment.
Scenario 3: Quality Issue or Recall
Operations teams quickly locate affected batches across warehouses using the batch filter.
Scenario 4: Audit & Compliance
Auditors verify batch-wise stock quantities and traceability using this report as a supporting document.
Scenario 5: Internal Stock Transfer
Supply chain teams compare batch balances across warehouses to plan redistribution.
Summary
The Items Balances by Batches report in Dafater Stock is a critical tool for batch-controlled inventory management.
It enables better decision-making around sales, purchasing, production, compliance, and risk management, ensuring that the right batch is available at the right place and time.
Report Information
- Module: Dafater Stock
- Related DocType: Stock Ledger Entry
- Report Type: Script Report
- Standard: Yes