Item-Wise Stock Balance

Overview

Item‑Wise Stock Balance

Module: Dafater Stock
Report Type: Script Report
Based on: Stock Ledger Entry

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What Business Information This Report Provides

The Item‑Wise Stock Balance report gives a clear, up‑to‑date view of how much stock is available for each item in your business. It shows item‑level quantities across warehouses, helping you understand current inventory positions, identify shortages or excess stock, and maintain control over inventory value.

This report answers key business questions such as: - How much stock do we currently have for each item? - Where is the stock located? - Which items are overstocked or understocked? - What is the value of the stock we are holding?

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When and Why to Use This Report

You should use this report when: - Reviewing inventory levels before placing purchase orders - Planning sales commitments or customer deliveries - Monitoring slow‑moving or fast‑moving items - Conducting stock reviews or audits - Supporting financial decisions related to inventory value

It is especially useful for daily inventory monitoring, month‑end reviews, and management reporting.

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Key Columns and Their Business Meaning

Common columns in the report include:

• Item Code / Item Name
  Identifies the product. Helps business teams quickly recognize what is in stock.

• Warehouse
  Shows where the stock is physically stored. Useful for distribution planning and internal transfers.

• Balance Quantity
  The net available quantity after all receipts and issues. This is the most critical number for sales, procurement, and operations.

• UOM (Unit of Measure)
  Indicates how the quantity is measured (e.g., units, boxes, kilograms).

• Valuation Rate
  The cost per unit of the item. Helps understand inventory cost.

• Stock Value
  Total value of the available stock (Balance Quantity × Valuation Rate). Important for financial visibility and working capital management.

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Available Filters and Their Business Purpose

Typical filters include:

• Company
  Allows viewing stock for a specific legal entity.

• Warehouse
  Focuses the report on a specific location, useful for branch or store‑level analysis.

• Item or Item Group
  Helps analyze specific products or categories, such as raw materials or finished goods.

• Date / Posting Date
  Shows stock position as of a specific date, useful for audits or historical analysis.

• Include Zero Stock Items
  Helps identify items with no current stock, supporting reordering decisions.

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How to Interpret the Results for Business Decisions

• Low or Negative Balance Quantity
  Indicates potential stock‑out risk. Action may be needed to reorder or transfer stock.

• High Balance Quantity with Low Movement
  Suggests overstocking or slow‑moving items. May require promotions, discounts, or reduced future purchasing.

• High Stock Value Concentration
  Highlights where working capital is tied up. Useful for inventory optimization.

• Warehouse‑wise Differences
  Can indicate the need for internal stock transfers to balance availability.

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Common Use Cases and Scenarios

• Procurement Planning
  Buyers review this report to decide what and when to purchase.

• Sales Commitment Checks
  Sales teams confirm product availability before confirming orders.

• Inventory Audits
  Used during physical stock verification and reconciliation.

• Management Review
  Leadership reviews stock levels and values to control inventory costs and improve cash flow.

• Warehouse Operations
  Helps warehouse managers monitor stock distribution and plan replenishments.

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In summary, the Item‑Wise Stock Balance report is a core inventory control tool in Dafater. It provides clear visibility into stock availability and value, enabling informed decisions across purchasing, sales, finance, and operations.

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Report Information

• Module: Dafater Stock
• Related DocType: Stock Ledger Entry
• Report Type: Script Report
• Standard: Yes