POS Total Payments

Overview

Below is a business-focused explanation of the POS Total Payments report, written for operational and management users of Dafater Retail Sales.

POS Total Payments – Business Explanation

Overview

The POS Total Payments report provides a consolidated view of all payments received through Point of Sale (POS) transactions within a selected period. It focuses on how customers paid (cash, card, wallet, etc.) rather than what was sold.

This report helps businesses understand their daily cash flow, payment mix, and collection performance at the retail counter.

What Business Information This Report Provides

The report answers key questions such as: - How much money was collected through POS sales? - Which payment methods customers used and in what amounts? - How much cash should be available at the counter? - What is the total value of electronic payments to be reconciled with banks or payment providers?

It gives management a clear snapshot of POS collections, broken down by payment mode and time period.

When and Why to Use This Report

When to Use:

Why to Use:

Key Columns and Their Business Meaning

While the exact layout may vary, the report typically includes the following important columns:

Payment Mode

Shows the method used by customers to pay, such as: - Cash
- Credit/Debit Card
- Mobile Wallet
- Bank Transfer

Business Value:
Helps understand which payment methods are most used and where money is held (cash drawer vs bank).

Total Amount

The total value collected using each payment mode.

Business Value:
Used to: - Reconcile cash in hand - Match card and digital payments with bank statements - Track total POS revenue collected

POS Invoice Count (if available)

Number of POS invoices associated with each payment method.

Business Value:
Helps analyze customer behavior and transaction volume per payment type.

Company / Outlet / POS Profile (if available)

Identifies which store, branch, or POS counter generated the payments.

Business Value:
Supports branch-level performance tracking and accountability.

Available Filters and Their Business Purpose

Date Range

Selects the period for which POS payments are reviewed.

Purpose:
Used for daily closing, monthly reporting, or audit periods.

POS Profile / Outlet

Filters payments by specific POS counter or store.

Purpose:
Useful for store managers and multi-branch businesses to analyze individual locations.

Company

Filters data by legal entity.

Purpose:
Important for organizations operating multiple companies in Dafater.

Mode of Payment

Limits the report to specific payment methods.

Purpose:
Helps isolate cash-only or card-only collections for reconciliation.

How to Interpret the Results for Business Decisions

Common Use Cases and Scenarios

Daily Cash Reconciliation

Cashiers and supervisors use the report to confirm that: - Cash in the drawer matches reported cash collections - Card totals match POS terminal slips

Finance and Accounting Review

Finance teams use it to: - Reconcile POS collections with bank deposits - Verify payment gateway settlements

Store Performance Monitoring

Retail managers compare payment totals across outlets to: - Measure sales activity - Identify underperforming stores or shifts

Audit and Compliance

Auditors use the report as evidence of: - Proper recording of POS payments - Transparency in revenue collection

Summary

The POS Total Payments report is a critical operational and financial tool in Dafater Retail Sales. It provides clear visibility into how money is collected at the POS, supports accurate reconciliation, and enables informed decisions around cash management, payment methods, and retail performance.

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