Zatca
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Overview
Zatca – Business Overview
Zatca is a business control document used to manage and track compliance with Saudi Arabia’s electronic invoicing regulations within Dafater. Its primary role is to ensure that your sales and tax-related documents meet the official requirements set by the tax authority before and during daily business operations.
What Zatca Is Used For
In business terms, Zatca acts as the central reference for: - Managing your organization’s compliance with mandatory electronic invoicing rules. - Linking Dafater’s sales and invoicing activities with official tax reporting requirements. - Ensuring that invoices issued to customers follow approved formats and processes.
It supports smooth, compliant billing operations and helps avoid penalties or business disruptions caused by non-compliance.
Prerequisites and Setup Requirements
Before using Zatca, businesses should ensure: - The company’s legal and tax registration details are complete and accurate in Dafater. - Sales, customer, and tax settings are properly defined and approved internally. - Internal teams understand when invoices must follow specific compliance rules (for example, standard sales vs. simplified sales).
This preparation ensures that Zatca-related processes run smoothly once invoicing begins.
Typical Workflow and Business Process Fit
A common business workflow involving Zatca looks like this:
Initial Setup
Zatca is configured once to reflect the company’s compliance requirements and operating model.Daily Sales Operations
When sales invoices are created, they automatically follow the rules defined through Zatca.Validation and Control
Zatca ensures that invoices meet required standards before being finalized or shared with customers.Ongoing Monitoring
Finance teams rely on Zatca to maintain consistency and readiness for audits or reviews.
Zatca fits naturally into the order-to-cash process, sitting between sales execution and financial reporting.
Key Business Scenarios Where Zatca Is Essential
Zatca is especially important in the following situations: - Issuing customer invoices that must comply with national e-invoicing regulations. - High-volume retail or B2B sales, where manual compliance checks are impractical. - Tax audits or internal reviews, where proof of compliant invoicing is required. - Business expansion, ensuring new branches or activities follow the same compliance standards.
Important Considerations for Users
- Accuracy matters: Incorrect company or tax information can lead to rejected or non-compliant invoices.
- Consistency is critical: All sales teams should follow the same invoicing practices governed by Zatca.
- Change awareness: Regulatory requirements may evolve, so periodic reviews of Zatca-related settings are important.
- Ownership: Finance or compliance teams should clearly own and monitor Zatca usage within the business.
Summary
Zatca is a key compliance document in Dafater that safeguards your invoicing process, supports lawful operations, and protects your business from regulatory risks. When set up and used correctly, it becomes a reliable foundation for compliant, efficient, and scalable sales operations.
Basic Information
- Module: Dafater Integrations
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| company | Company | Link | ✓ | Company | Company configured in Dafater for ZATCA e-invoicing compliance |
| env | Integration Environment | Select | ✓ | E-Invoicing Simulation, E-Invoicing | Select Dafater integration environment for ZATCA e-invoicing |
| serial_number | Serial Number | Data | - | Unique device or certificate serial number registered with ZATCA | |
| country_name | Country Name | Data | ✓ | - | Country where the business entity is legally registered |
| invoice_type | Invoice Type | Select | ✓ | Simplified Tax Invoice, Tax Invoice, Both | Defines allowed ZATCA invoice types issued from Dafater |
| production_csid | Production CSID | Long Text | - | Production compliance security identifier provided by ZATCA | |
| status | Status | Select | , Pending, Active | Current ZATCA integration status within Dafater | |
| common_name | Common Name | Data | ✓ | - | Registered common name used for ZATCA certificate generation |
| branch | Branch | Link | Branch | Company branch mapped in Dafater for ZATCA reporting | |
| company_name | Company Name | Data | ✓ | - | Legal company name as registered with ZATCA |
| otp | OTP | Data | ✓ | - | One-time password used for ZATCA onboarding authentication |
| integrated_env | Integrated Environment | Select | , E-Invoicing Simulation, E-Invoicing | Actual ZATCA environment successfully integrated with Dafater | |
| industry | Industry | Data | ✓ | - | Business industry classification required for ZATCA registration |
| invoice_counter | Invoice Counter | Int | - | Sequential invoice number counter maintained for ZATCA compliance | |
| previousinvoicehash | Previous Invoice Hash | Long Text | - | Hash of previous invoice ensuring ZATCA chain integrity |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ | ✓ | ||
| Accounts User | ✓ | ✓ | ✓ | ✓ | ||
| Accounts Manager | ✓ | ✓ | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Branch | Links to | Setup |
| Company | Links to | Setup |