Purchase In Transit
Overview
Below is a business‑focused explanation of the Purchase In Transit report, written for practical day‑to‑day usage in Dafater Buying.
Purchase In Transit – Business Overview
What Business Information This Report Provides
The Purchase In Transit report shows purchases that have been invoiced by suppliers but have not yet been received into inventory. In simple terms, it highlights goods that are paid for or payable, but still physically in transit.
This report helps the business understand: - What inventory is expected but not yet available for use or sale - The financial value of goods currently in transit - Potential gaps between supplier billing and actual receipt of goods
It bridges the gap between accounts payable and inventory availability.
When and Why to Use This Report
Use this report when you need to: - Track outstanding deliveries from suppliers - Monitor inventory that is on the way - Ensure supplier invoices align with actual deliveries - Support month‑end or period‑end inventory and cost reviews - Improve coordination between procurement, warehouse, and finance teams
This report is especially useful when: - Suppliers send invoices before goods arrive - Delivery lead times are long - Goods are shipped in multiple consignments - Inventory shortages are impacting operations
Key Columns and Their Business Meaning
While column names may vary slightly, the report typically includes:
Purchase Invoice
Identifies the supplier invoice linked to goods still in transit.Supplier
Shows which vendor is responsible for the pending delivery.Posting Date / Invoice Date
Indicates when the purchase was financially recorded.Item
Specifies the product or material that is yet to be received.In Transit Quantity
The quantity that has been invoiced but not yet received into stock.In Transit Value
The monetary value of goods still in transit. Useful for financial visibility.Company
Identifies the business entity, helpful in multi‑company setups.
These columns together give a clear picture of what is expected, from whom, and at what value.
Available Filters and Their Business Purpose
Common filters include:
Company
Focus on a specific legal entity or business unit.Supplier
Review outstanding deliveries from a particular vendor.Posting Date / Invoice Date Range
Analyze purchases within a specific time period, such as a month or quarter.Item
Track in‑transit status for specific products or materials.Purchase Invoice
Investigate a particular invoice with pending receipt.
These filters help narrow the report to what matters most for a specific review or decision.
How to Interpret the Results for Business Decisions
- High in‑transit value may indicate delayed deliveries or logistics issues.
- Older invoices still in transit could signal supplier performance concerns.
- Critical items in transit may explain production delays or stock shortages.
- Mismatch between purchasing and receiving timelines may require process improvements.
Finance teams can assess exposure and working capital, while operations teams can plan production or sales timelines more accurately.
Common Use Cases and Scenarios
Procurement Follow‑up
Identify which suppliers need to be contacted for delayed deliveries.Inventory Planning
Understand what stock is coming soon to avoid over‑ordering.Financial Review and Audits
Validate that inventory in transit is correctly reflected during period‑end reviews.Operational Coordination
Align warehouse readiness with incoming goods.Dispute Resolution
Investigate discrepancies between invoiced quantities and received goods.
Summary
The Purchase In Transit report provides vital visibility into goods that are financially recognized but not yet physically available. It supports better purchasing control, smoother inventory planning, and stronger coordination between finance, procurement, and operations teams within Dafater.
Report Information
- Module: Dafater Buying
- Related DocType: Purchase Invoice
- Report Type: Query Report
- Standard: Yes