Material Requests without Supplier Quotations

Overview

Below is a clear, business-focused explanation of the report “Material Requests without Supplier Quotations” in Dafater Buying.

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Report Overview

Report Name: Material Requests without Supplier Quotations
Module: Dafater Buying
Report Type: Query Report
Reference Document: Material Request

This report highlights material requests that have been raised but have not yet received any supplier quotations. It helps procurement and management teams identify gaps between demand planning and supplier engagement.

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What Business Information This Report Provides

This report shows: - Which material requests are still not sent to suppliers for pricing - Items that are pending procurement action - Requests that may cause delays, shortages, or operational risk - The current status of procurement follow-ups

In simple terms, it answers:
“Which requested materials are waiting for supplier quotes?”

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When and Why to Use This Report

When to Use

• During daily or weekly procurement reviews
• Before purchase planning or budgeting cycles
• When monitoring procurement delays
• During audit or compliance checks
• When operations report material shortages

Why to Use

• To ensure no material request is overlooked
• To speed up supplier engagement
• To prevent production or service delays
• To improve procurement responsiveness and accountability

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Key Columns and Their Business Meaning

Typical columns in this report include:

• Material Request Number
  Identifies the specific request raised by operations or departments.

• Request Date
  Shows how long the request has been pending without quotations.

• Requested By / Department
  Indicates which team needs the material, helping prioritize critical requests.

• Item Code / Item Name
  Specifies what material is required.

• Requested Quantity
  Helps assess the scale and urgency of procurement.

• Required By Date
  Highlights time-sensitive requests that may impact operations.

• Company / Location
  Useful for multi-branch or multi-company procurement oversight.

• Status
  Confirms that the request is approved but not yet linked to any supplier quotation.

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Available Filters and Their Business Purpose

Common filters include:

• Date Range
  Focus on recent requests or identify long-pending ones.

• Company
  Review procurement gaps for a specific business entity.

• Department
  Analyze which departments are waiting longest for procurement action.

• Item
  Identify frequently requested items without supplier follow-up.

• Material Request Status
  Ensure only approved and actionable requests are reviewed.

These filters help procurement managers prioritize work and allocate resources effectively.

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How to Interpret the Results for Business Decisions

• Older requests with near required dates
  → Immediate supplier follow-up needed to avoid delays.

• High-quantity or high-value items without quotations
  → Potential financial or operational risk.

• Repeated items across multiple requests
  → Opportunity to consolidate demand and negotiate better pricing.

• Specific departments appearing frequently
  → Indicates planning gaps or communication issues.

The report acts as an early warning system for procurement bottlenecks.

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Common Use Cases and Scenarios

1. Procurement Follow-Up

Buyers use the report daily to ensure every approved material request is being processed with suppliers.

2. Production or Service Readiness

Operations teams check this report to confirm critical materials are moving forward before schedules are finalized.

3. Management Review

Managers use it in review meetings to track procurement efficiency and accountability.

4. Vendor Strategy Planning

Identifies items that may need new suppliers or long-term sourcing agreements.

5. Audit and Compliance

Ensures that approved material requests are not stalled without documented procurement action.

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Business Value Summary

The Material Requests without Supplier Quotations report helps Dafater users: - Prevent procurement delays
- Improve coordination between departments and buyers
- Strengthen supplier engagement
- Maintain smooth operations and service delivery

It ensures that every material request moves forward from demand to sourcing without unnecessary delay.

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Report Information

• Module: Dafater Buying
• Related DocType: Material Request
• Report Type: Query Report
• Standard: Yes