Dafater General Ledger
Overview
Below is a clear, business‑focused explanation of the Dafater General Ledger report, written for finance teams, business owners, and decision‑makers.
Dafater General Ledger
Module: Dafater Accounts
Report Type: Detailed Transaction Report
Based on: Accounting Entries
1. What Business Information This Report Provides
The Dafater General Ledger report is the most detailed financial report in Dafater.
It shows every financial transaction posted to each account, in chronological order, along with the running balance.
This report answers questions such as: - What transactions affected a specific account? - When did the transaction happen and why? - What was the balance before and after each transaction? - How did the account balance change over time?
It is the single source of truth for account‑level financial activity.
2. When and Why to Use This Report
Use the Dafater General Ledger when you need transaction‑level financial clarity, especially when:
- Investigating discrepancies in balances
- Auditing financial activity
- Verifying postings from invoices, payments, or journal entries
- Reviewing account movement over a period
- Supporting month‑end or year‑end closing
- Preparing for external audits or management reviews
This report is typically used by:
- Finance and accounting teams
- Controllers and finance managers
- Auditors
- Business owners seeking detailed financial insight
3. Key Columns and Their Business Meaning
Posting Date
- The date when the transaction affected the accounts
- Important for period‑based reporting and compliance
Account
- The ledger account impacted (e.g., Cash, Bank, Receivables, Revenue, Expenses)
- Helps identify where money is coming from or going to
Debit Amount
- Increases in assets or expenses
- Reductions in liabilities, income, or equity
Credit Amount
- Increases in income, liabilities, or equity
- Reductions in assets or expenses
Balance
- Running balance of the account after each transaction
- Shows financial position at any point in time
Voucher Type
- The business document that caused the entry (e.g., Sales Invoice, Payment, Journal Entry)
- Helps trace transactions back to their business origin
Voucher Number
- The unique reference of the transaction
- Used for audit tracking and verification
Against Account
- The other account involved in the transaction
- Helps understand the full financial impact
Remarks / Description
- Explanation of why the transaction was recorded
- Useful for audit clarity and internal reviews
4. Available Filters and Their Business Purpose
Date Range
- Limits the report to a specific financial period
- Used for monthly, quarterly, or yearly reviews
Company
- Selects which legal entity’s books to review
- Essential for businesses with multiple companies
Account
- Focuses on a single account or group of accounts
- Ideal for investigating balances or movements
Voucher Type
- Filters transactions by business document
- Useful to review only invoices, payments, or adjustments
Party (Customer / Supplier)
- Shows transactions related to a specific business partner
- Useful for dispute resolution or account reconciliation
Cost Center
- Analyzes transactions by department or business unit
- Supports profitability and cost control analysis
Project
- Tracks financial impact of a specific project
- Useful for project‑based businesses
5. How to Interpret the Results for Business Decisions
- Rising balances in receivables may indicate delayed customer payments
- Frequent adjustments may signal process issues or data errors
- Unexpected entries can highlight unauthorized or incorrect postings
- Cash or bank movements help assess liquidity trends
- Expense account activity supports cost control and budgeting decisions
By reviewing transaction patterns, management can:
- Improve financial controls
- Detect errors early
- Ensure compliance with accounting standards
- Make informed operational and strategic decisions
6. Common Use Cases and Scenarios
Financial Audits
Auditors use the General Ledger to verify that every reported balance is backed by valid transactions.
Month‑End Closing
Finance teams review the ledger to ensure all entries are posted correctly before closing the period.
Account Reconciliation
Used to reconcile bank, cash, supplier, and customer accounts with external statements.
Dispute Investigation
Helps resolve customer or supplier disputes by showing exact transaction history.
Management Review
Provides deep insight into how money flows through the business over time.
Error Identification
Helps identify duplicate entries, wrong accounts, or incorrect amounts.
Summary
The Dafater General Ledger is the backbone of financial transparency.
It provides complete visibility into every accounting transaction, enabling accuracy, control, and confident decision‑making across the business.
If you need to understand what happened, when it happened, and why it happened financially, this is the report to use.
Report Information
- Module: Dafater Accounts
- Related DocType: GL Entry
- Report Type: Script Report
- Standard: Yes