Account Statement
Overview
Account Statement – Business Overview
What Business Information This Report Provides
The Account Statement report presents a detailed financial history of a selected account over a defined period. It shows all debits, credits, and the resulting balance, allowing the business to clearly understand how money has moved in and out of that account.
This report acts as a financial ledger view for one account, supporting transparency, audit readiness, and informed financial decision-making.
When and Why to Use This Report
You should use the Account Statement report when you need to: - Review the financial activity of a specific account - Reconcile balances with bank statements or internal records - Analyze income, expenses, assets, or liabilities over time - Investigate unusual transactions or balance fluctuations - Support month-end, quarter-end, or year-end financial reviews
It is especially useful for finance teams, management, and auditors who need a clear and traceable record of account activity.
Key Columns and Their Business Meaning
Date
Shows when the transaction occurred. This helps track timing and identify trends or irregular activity.Voucher Type
Indicates the business document that created the transaction (for example, invoice, payment, journal entry). This helps understand the business event behind each entry.Voucher Number
A unique reference for the transaction, used for tracking, verification, and audits.Debit Amount
Represents money going out of the account or an increase in assets/expenses, depending on the account type.Credit Amount
Represents money coming into the account or an increase in income/liabilities, depending on the account type.Balance
Shows the running balance after each transaction, helping the business understand how the account position changes over time.Remarks / Description
Provides additional context about the transaction, useful for clarity and review.
Available Filters and Their Business Purpose
Account
Selects the specific account you want to analyze, such as a bank account, expense account, or customer account.Date Range (From Date / To Date)
Limits the report to a specific period, such as a month, quarter, or financial year.Company
Useful for businesses managing multiple entities, ensuring the statement reflects the correct organization.Voucher Type (if available)
Helps focus on specific transaction types, such as only payments or journal entries.Cost Center / Project (if applicable)
Allows analysis of account activity related to a specific department or project.
How to Interpret the Results for Business Decisions
Rising Balance in Asset Accounts
May indicate healthy cash inflows or increased assets.Frequent Debits in Expense Accounts
Can highlight cost-heavy periods or areas where spending control is needed.Irregular or Unexpected Entries
May signal errors, delays, or potential compliance issues requiring review.Balance Trends Over Time
Help management assess financial stability, liquidity, and operational efficiency.
Common Use Cases and Scenarios
Bank Reconciliation
Compare the Account Statement with bank statements to ensure records match.Expense Monitoring
Track how much is being spent in specific expense accounts over time.Customer or Supplier Review
Analyze receivable or payable accounts to understand outstanding balances.Audit and Compliance
Provide clear transaction trails for internal or external audits.Management Reporting
Support informed decisions on budgeting, cash flow planning, and financial controls.
Summary
The Account Statement report in Dafater Accounts is a core financial tool that delivers clarity, control, and confidence in financial data. By showing detailed account activity and balances, it helps businesses monitor performance, ensure accuracy, and make sound financial decisions.
Report Information
- Module: Dafater Accounts
- Related DocType: Account
- Report Type: Script Report
- Standard: Yes