Prepared Report Analytics

Overview

Below is a business‑focused explanation of the Prepared Report Analytics report in Dafater.

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Prepared Report Analytics

Module: Core
Report Type: Script Report
Reference Document: Prepared Report

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What business information this report provides

Prepared Report Analytics gives management and operations teams a clear overview of how prepared (pre-built or scheduled) reports are being used across the organization. It answers questions such as:

• Which prepared reports are being used the most or least
• How often reports are generated
• How long reports take to prepare
• Which users or teams rely on prepared reports
• Whether reports are running successfully or facing issues

This report helps organizations understand the value, efficiency, and reliability of their reporting processes.

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When and why to use this report

You should use Prepared Report Analytics when you want to:

• Review adoption of prepared reports across departments
• Identify unused or low‑value reports that can be retired
• Monitor performance issues, such as long report preparation times
• Ensure critical reports are being generated on time
• Support decisions around reporting improvements, governance, or automation

It is especially useful during monthly reviews, system audits, process optimization initiatives, or when planning reporting standardization.

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Key columns and what they mean for business

Common business‑relevant columns in this report include:

• Prepared Report Name
  Identifies the report being analyzed, helping you see which reports drive the most business value.

• Reference Report / Source
  Shows what underlying report or data the prepared report is based on, useful for understanding dependencies.

• Status
  Indicates whether the report was successfully prepared, is pending, or failed. This helps assess reliability.

• Prepared On / Last Run Date
  Shows when the report was last generated, helping confirm data freshness.

• Prepared By
  Identifies the user or role responsible for generating the report, supporting accountability.

• Execution Time / Preparation Duration
  Shows how long the report took to prepare, highlighting performance bottlenecks or efficiency issues.

• Frequency / Schedule
  Indicates whether the report is run on demand or on a schedule (daily, weekly, monthly), helping assess alignment with business needs.

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Available filters and their business purpose

The report typically includes filters such as:

• Prepared Report
  Focus on a specific report to evaluate its usage and performance.

• Status
  Filter by successful, pending, or failed reports to quickly identify issues.

• Date Range
  Analyze report activity for a specific period, such as the last month or quarter.

• Prepared By (User / Role)
  Understand which teams or individuals rely most on prepared reports.

• Reference Report / Module
  Narrow analysis to a specific business area or reporting category.

These filters allow business users to focus on the most relevant data without reviewing unnecessary details.

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How to interpret the results for business decisions

• High usage + fast preparation
  Indicates a well‑designed, high‑value report that supports daily decision‑making.

• Low usage + high preparation time
  Suggests a report that may not justify its resource cost and could be optimized or retired.

• Frequent failures or delays
  Highlights risk areas where business decisions may be based on outdated or missing information.

• Concentration of usage by specific teams
  Shows which departments depend most on prepared reports and where training or expansion may help.

By reviewing trends rather than single entries, leaders can make informed decisions about reporting strategy and priorities.

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Common use cases and scenarios

• Reporting governance reviews
  Assess whether prepared reports are aligned with current business needs.

• Operational efficiency analysis
  Identify reports that slow down operations due to long preparation times.

• Audit and compliance checks
  Confirm that required reports are consistently prepared and available.

• System optimization initiatives
  Decide which reports should be simplified, rescheduled, or consolidated.

• Management reporting planning
  Ensure leadership receives timely, reliable, and relevant prepared reports.

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In summary, Prepared Report Analytics in Dafater helps organizations measure the effectiveness, reliability, and business impact of their prepared reports, supporting smarter reporting decisions and better operational control.

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Report Information

• Module: Core
• Related DocType: Prepared Report
• Report Type: Script Report
• Standard: Yes