Addresses And Contacts
Overview
Addresses And Contacts – Business Report Overview
What business information this report provides
The Addresses And Contacts report gives a consolidated view of all addresses and contact persons linked to your business relationships. It brings together customer, supplier, partner, employee, or internal contact details in one place, showing who to contact, where they are located, and how they are connected to your organization.
This report helps ensure that communication, deliveries, billing, and compliance activities are always based on accurate and up-to-date contact information.
When and why to use this report
You should use this report whenever your business needs to: - Verify or update contact and address details before communication or transactions - Prepare for sales outreach, customer support, or vendor coordination - Audit address records for accuracy, duplication, or completeness - Support logistics, billing, legal, or compliance activities - Maintain a clean and reliable business contact database
It is especially useful before sending invoices, contracts, notices, or shipments.
Key columns and what they mean for business
While the exact layout may vary, the report typically includes:
Address Title / Address Name
Identifies the address record and helps distinguish between multiple locations for the same entity.Linked Entity (Customer, Supplier, Employee, etc.)
Shows which business relationship the address or contact belongs to.Contact Person Name
Indicates the individual responsible for communication at that address.Email Address
Used for official communication, notifications, and follow-ups.Phone / Mobile Number
Enables quick, direct contact for urgent or operational matters.Address Line, City, State, Country
Provides the physical location for billing, shipping, site visits, or compliance purposes.Address Type (Billing, Shipping, Office, etc.)
Clarifies how the address is used in business processes.Is Primary Address / Is Primary Contact
Highlights the default address or contact that should be used unless specified otherwise.
Available filters and their business purpose
Common filters include:
Linked Entity Type (e.g., Customer, Supplier)
Focuses the report on a specific category of business relationships.Entity Name
Reviews addresses and contacts for a specific customer, supplier, or partner.City, State, or Country
Helps with regional analysis, territory planning, or local compliance checks.Address Type
Filters by billing, shipping, or office addresses for transaction-specific needs.Contact Person
Useful for validating individual contact records or resolving communication issues.
These filters allow teams to quickly narrow down the information relevant to their task.
How to interpret the results for business decisions
- Multiple addresses per entity may indicate different operational locations, requiring clarity on which one to use.
- Missing or incomplete contact details highlight data gaps that could delay communication or transactions.
- Outdated phone numbers or emails signal the need for immediate data cleanup.
- No primary address or contact defined may lead to confusion during billing, shipping, or official correspondence.
By reviewing this report regularly, businesses can improve accuracy, reduce errors, and strengthen relationship management.
Common use cases and scenarios
- Sales teams verifying customer contact details before outreach or contract discussions
- Finance teams confirming billing addresses before issuing invoices
- Logistics teams validating shipping addresses to avoid delivery failures
- Procurement teams ensuring correct supplier contact details
- Customer support quickly identifying the right person to contact
- Management and compliance teams auditing master data for consistency and reliability
Business value summary
The Addresses And Contacts report acts as a single source of truth for business contact information. It supports smoother communication, fewer operational errors, better customer and supplier relationships, and stronger data governance across Dafater.
Report Information
- Module: Contacts
- Related DocType: Address
- Report Type: Script Report
- Standard: Yes