Supplier Quotation Comparison
Overview
Below is a business-focused explanation of the Supplier Quotation Comparison report in Dafater, written for procurement, finance, and management users.
Supplier Quotation Comparison – Business Overview
What Business Information This Report Provides
The Supplier Quotation Comparison report allows your organization to compare price quotations received from multiple suppliers for the same items or services. It consolidates supplier responses into a single view so decision-makers can clearly see pricing differences, terms, and conditions before selecting a supplier.
This report supports transparent, data-driven purchasing decisions by highlighting cost variations, preferred suppliers, and potential savings.
When and Why to Use This Report
You should use this report when: - Multiple suppliers have submitted quotations for the same requirement - You want to evaluate and negotiate pricing before placing a purchase order - Management needs visibility into supplier competitiveness - Procurement teams need justification for supplier selection
Why it matters: - Ensures cost-effective purchasing - Reduces procurement risk - Improves negotiation power with suppliers - Supports audit and approval requirements
Key Columns and Their Business Meaning
While exact columns may vary based on configuration, the report typically includes:
Item / Service
The product or service being quoted by suppliers.Supplier
The vendor who submitted the quotation.Quotation Number
Reference to the supplier’s submitted quotation for tracking and follow-up.Quoted Rate / Price
The price offered by the supplier for the item or service.Quantity
The quantity for which the price is quoted.Total Amount
The total cost based on quantity and quoted rate.Currency
The currency in which the supplier has quoted the price.Quotation Date / Valid Till
Indicates how long the quoted price is valid, helping avoid expired offers.Lead Time (if available)
Shows how quickly the supplier can deliver, which impacts operational planning.
Available Filters and Their Business Purpose
The report usually provides filters such as:
Item
Focuses comparison on a specific product or service.Supplier
Reviews quotations from a specific vendor.Date Range
Analyzes quotations received during a certain period.Company / Business Unit
Helps larger organizations review quotations by legal entity or department.Currency
Ensures accurate comparison when dealing with multiple currencies.
These filters help procurement teams narrow down relevant data and avoid information overload.
How to Interpret the Results for Business Decisions
Lowest Price vs Best Value
The cheapest quote may not always be the best. Compare price alongside delivery time, validity, and supplier reliability.Price Variations
Large price differences may indicate negotiation opportunities or specification mismatches.Supplier Competitiveness
Regularly higher prices from a supplier may signal the need for renegotiation or supplier replacement.Decision Justification
The report provides documented evidence to support supplier selection during audits or management reviews.
Common Use Cases and Scenarios
Purchase Order Finalization
Selecting the most suitable supplier before issuing a purchase order.Budget Control
Ensuring purchases align with approved budgets and cost targets.Supplier Negotiation
Using competitive quotes to negotiate better pricing or terms.Management Review
Presenting a clear comparison of supplier offers during approval meetings.Audit & Compliance
Demonstrating fair and transparent supplier selection processes.
Summary
The Supplier Quotation Comparison report in Dafater is a critical procurement decision-support tool. It brings clarity, transparency, and control to the supplier selection process, enabling your business to optimize costs while maintaining quality and reliability.
Report Information
- Module: Buying
- Related DocType: Supplier Quotation
- Report Type: Script Report
- Standard: Yes