Subcontracted Item To Be Received
Overview
Below is a business-focused explanation of the “Subcontracted Item To Be Received” report, written for practical use in Dafater.
Report: Subcontracted Item To Be Received
Module: Buying
Report Type: Script Report
Based On: Subcontracting Order
1. What Business Information This Report Provides
The Subcontracted Item To Be Received report shows all subcontracted items that are still pending receipt from subcontractors.
It gives procurement, production, and operations teams a clear picture of what finished or processed items are expected back, how much is outstanding, and from which subcontractors.
In simple terms, this report answers the question:
“What items are currently with subcontractors and still need to be received?”
2. When and Why to Use This Report
When to Use It
- Before planning production, sales, or delivery schedules
- During daily or weekly procurement reviews
- When following up with subcontractors on delays
- Before month-end closing or inventory reconciliation
- To monitor work-in-progress at subcontractor locations
Why It Is Important
- Prevents production delays due to missing subcontracted items
- Improves visibility of outsourced work
- Helps control vendor performance and turnaround times
- Supports accurate inventory planning and availability
3. Key Columns and Their Business Meaning
While column names may vary slightly, the report typically includes:
Subcontracting Order
- The reference order sent to the subcontractor
- Helps track which agreement the pending item belongs to
Supplier (Subcontractor)
- The vendor responsible for processing the item
- Useful for vendor follow-up and performance evaluation
Item
- The finished or processed item expected to be received
- Identifies what product is pending
Ordered Quantity
- The total quantity sent for subcontracting
- Shows the original commitment
Received Quantity
- Quantity already received from the subcontractor
- Indicates progress so far
Pending Quantity (To Be Received)
- Quantity still expected back
- This is the most critical column for business action
Expected Delivery Date
- When the items were supposed to be received
- Helps identify overdue items
Company / Warehouse
- Indicates which business unit or location is waiting for the item
- Supports internal coordination
4. Available Filters and Their Business Purpose
Supplier
- Focus on a specific subcontractor
- Useful for follow-ups or performance reviews
Subcontracting Order
- Review status of a particular order
- Helpful during audits or issue resolution
Item
- Track a specific product across subcontractors
- Useful when a critical item is delayed
Date Range
- Analyze pending receipts for a specific period
- Helps with planning and reporting cycles
Company / Warehouse
- View pending items by business unit or location
- Supports decentralized operations and inventory planning
5. How to Interpret the Results for Business Decisions
High Pending Quantities
- Indicates work stuck with subcontractors
- May require escalation or alternate sourcing
Overdue Expected Delivery Dates
- Signals potential production or delivery risk
- Should trigger immediate follow-up
Repeated Delays from Same Supplier
- Suggests vendor reliability issues
- Can inform renegotiation or vendor replacement decisions
Low Received vs Ordered Quantity
- Shows slow processing or logistical issues
- Helps prioritize communication and planning
6. Common Use Cases and Scenarios
Procurement Team
- Track which subcontractors need reminders
- Plan incoming inventory and avoid shortages
Production Planning
- Ensure subcontracted items arrive on time for assembly
- Adjust schedules if delays are identified early
Inventory Management
- Maintain visibility of inventory that is outside the organization
- Prevent stock discrepancies
Vendor Management
- Review subcontractor turnaround time and dependability
- Support performance discussions and contract reviews
Finance and Operations
- Understand pending liabilities and goods in transit
- Support accurate reporting and month-end checks
Summary
The Subcontracted Item To Be Received report in Dafater is a critical control tool for businesses that outsource part of their production. It provides real-time visibility into pending subcontracted items, helps prevent operational delays, and supports better vendor and inventory management decisions.
Report Information
- Module: Buying
- Related DocType: Subcontracting Order
- Report Type: Script Report
- Standard: Yes