Requested Items to Order and Receive
Overview
Below is a clear, business‑focused explanation of the report “Requested Items to Order and Receive” in Dafater.
Report Overview: Requested Items to Order and Receive
Purpose of the Report
The Requested Items to Order and Receive report gives purchasing and supply teams a consolidated view of items that have been requested but are not yet fully ordered or received. It bridges the gap between internal demand and procurement action, helping ensure that required items are purchased on time and received as planned.
This report is driven by approved Material Requests, making it a reliable source for understanding what still needs to be procured or delivered.
What Business Information This Report Provides
This report answers key procurement questions such as: - What items have been requested by departments? - Which requested quantities are still pending for purchase? - What has already been ordered but not yet received? - Where are the gaps between request, order, and receipt?
It provides visibility into the entire demand-to-supply flow, helping avoid shortages, delays, or over-ordering.
When and Why to Use This Report
When to Use It
- During procurement planning cycles
- Before creating purchase orders
- In daily or weekly purchasing reviews
- When tracking delayed or partial deliveries
- While monitoring inventory replenishment needs
Why to Use It
- To ensure all approved requests are fulfilled
- To prioritize purchases based on urgency
- To track supplier performance and delivery delays
- To support better coordination between requesting departments and purchasing teams
Key Columns and Their Business Meaning
Typical business‑relevant columns include:
Material Request Number
Identifies the internal request driving the demand.Request Date
Shows when the need was raised, helping assess urgency or delays.Item
The product or material requested.Requested Quantity
The total quantity needed by the business.Ordered Quantity
How much of the requested quantity has already been ordered from suppliers.Received Quantity
How much has been physically received and is available for use.Pending to Order
The remaining quantity that still needs to be ordered.
This is a key action indicator for the purchasing team.Pending to Receive
Quantity already ordered but not yet delivered.
Useful for follow‑ups with suppliers.Company / Department / Warehouse
Indicates where the demand originates and where the items are needed.
Available Filters and Their Business Purpose
Common filters and how they help the business:
Company
Focuses on requests for a specific legal entity or business unit.Material Request
Allows tracking of specific high‑priority or delayed requests.Item
Useful for reviewing demand for critical or high‑value items.Date Range
Helps analyze current vs. historical demand.Warehouse
Shows where items are required, supporting location‑based planning.Status (Open / Partially Ordered / Partially Received)
Helps prioritize follow‑ups and purchasing actions.
How to Interpret the Results for Business Decisions
High Pending to Order
Indicates purchasing backlog or upcoming procurement workload.High Pending to Receive
Signals supplier delays or logistics issues that may impact operations.Old Requests with No Progress
May point to approval delays, missed purchasing actions, or incorrect planning.Repeated Requests for the Same Item
Suggests the need for better inventory planning or reorder policies.
Managers can use this information to: - Re‑prioritize purchasing activities - Escalate delayed supplier deliveries - Adjust stock levels or reorder strategies - Improve coordination with requesting departments
Common Use Cases and Business Scenarios
1. Procurement Planning
Purchasing teams use the report to identify what needs to be ordered and prepare purchase orders accordingly.
2. Stock Shortage Prevention
Warehouse and operations teams review pending items to avoid production or service disruptions.
3. Supplier Follow‑Ups
The report highlights items ordered but not received, enabling proactive communication with suppliers.
4. Departmental Coordination
Helps align expectations between requesting departments and procurement regarding timelines and availability.
5. Management Review
Provides leadership with a snapshot of demand fulfillment health and procurement efficiency.
Summary
The Requested Items to Order and Receive report in Dafater is a critical procurement monitoring tool. It ensures that internal requests are not overlooked, purchasing actions are timely, and received goods align with business needs—ultimately supporting smoother operations and better cost control.
Report Information
- Module: Buying
- Related DocType: Material Request
- Report Type: Script Report
- Standard: Yes