Asset Activity
Overview
Asset Activity – Business Overview
Asset Activity is used in Dafater to record and track important actions or events related to company assets throughout their lifecycle. It provides a simple way to document what happened to an asset, when it happened, and why it matters from a business perspective. This helps organizations maintain transparency, accountability, and accurate asset histories.
Purpose in Business Operations
Asset Activity serves as a log of significant asset-related events. It allows businesses to:
- Maintain a clear history of how assets are used, moved, or affected over time
- Support better decision-making around asset utilization, maintenance, and replacement
- Provide evidence and documentation for audits, insurance, or internal reviews
Rather than managing assets in isolation, Asset Activity connects daily operational actions with the overall asset management strategy.
Prerequisites and Setup Requirements
Before using Asset Activity, the following should already be in place:
- Assets must be properly recorded and categorized in Dafater
- Clear internal policies defining what types of asset events should be documented
- Assigned responsibility for recording asset-related activities (for example, operations, facilities, or finance teams)
This ensures that Asset Activity records are consistent and meaningful.
Typical Workflow and Business Fit
- An event occurs involving a company asset (such as relocation, inspection, damage, or status change).
- The responsible team records the event using an Asset Activity entry.
- The record becomes part of the asset’s history and can be reviewed alongside other asset information.
- Management uses this information for reporting, audits, planning, or follow-up actions.
Asset Activity fits naturally into ongoing asset management, supporting day-to-day operations as well as long-term planning.
Key Business Scenarios Where Asset Activity Is Essential
- Asset Movement: Tracking when equipment or machinery is transferred between departments or locations
- Inspections and Reviews: Documenting inspections, assessments, or condition checks
- Damage or Incidents: Recording accidents, misuse, or unexpected events involving assets
- Operational Changes: Noting changes in asset usage, responsibility, or status
In each case, Asset Activity ensures there is a reliable record that explains what happened and supports future decisions.
Important Considerations for Users
- Record Asset Activity promptly to ensure accuracy and completeness
- Use clear and consistent descriptions so records are easy to understand later
- Only log meaningful events to avoid cluttering asset histories with unnecessary details
- Review Asset Activity periodically to identify patterns, risks, or improvement opportunities
When used consistently, Asset Activity becomes a valuable business tool for controlling costs, managing risk, and maximizing the value of company assets in Dafater.
Basic Information
- Module: Assets
- Document Type: Other
Fields
| Field Name | Label | Type | Required | Options | Description |
|---|---|---|---|---|---|
| asset | Asset | Link | ✓ | Asset | Related asset recorded for activity tracking in Dafater |
| date | Date | Datetime | ✓ | - | Activity date and time logged in Dafater |
| user | User | Link | ✓ | User | Dafater user responsible for or performing the asset activity |
| subject | Subject | Small Text | ✓ | - | Brief summary describing the asset activity in Dafater |
Permissions
| Role | Read | Write | Create | Delete | Submit | Cancel |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ||||
| Quality Manager | ✓ | ✓ | ||||
| Accounts User | ✓ | ✓ |
Related DocTypes
| DocType | Relationship | Module |
|---|---|---|
| Asset | Links to | Assets |
| User | Links to | Core |