Voucher-wise Balance

Overview

Below is a business-focused explanation of the Voucher-wise Balance report in Dafater.

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Voucher-wise Balance – Business Explanation

What business information this report provides

The Voucher-wise Balance report shows the financial impact of each accounting voucher on ledger balances. Instead of only showing total balances per account, this report breaks the balance down voucher by voucher, helping businesses understand which specific transactions contribute to outstanding balances.

It answers questions like: - Which invoices, payments, or journal entries are still impacting my balances? - How much balance is tied to each voucher? - Where exactly does my account balance come from?

This makes the report extremely useful for tracking, verification, and reconciliation.

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When and why to use this report

You should use the Voucher-wise Balance report when you need: - Detailed visibility into account balances - Verification of ledger balances against source documents - Audit preparation and internal reviews - Clarity on outstanding or unreconciled transactions

It is especially helpful at: - Month-end or year-end closing
- During audits or compliance checks
- When investigating balance mismatches
- When reviewing large or unusual balances

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Key columns and what they mean for business

Common business-relevant columns include:

• Voucher Type
  Shows the type of transaction (e.g., sales invoice, purchase invoice, payment, journal entry).
  Helps identify the nature of the balance.

• Voucher No
  The unique reference number of the transaction.
  Allows direct traceability to the original document.

• Posting Date
  The date when the transaction affected accounts.
  Important for period-based analysis and cut-off checks.

• Account
  The ledger account impacted by the voucher.
  Shows where the balance is sitting in the chart of accounts.

• Debit Amount
  Amount added to the account by the voucher.
  Indicates expenses, assets, or payments made.

• Credit Amount
  Amount reduced from the account by the voucher.
  Indicates income, liabilities, or receipts.

• Balance
  The resulting balance after applying the voucher.
  Shows the financial impact of each transaction.

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Available filters and their business purpose

Typical filters and how they help business users:

• Company
  View data for a specific legal entity.
  Useful for multi-company businesses.

• Account
  Focus on a specific ledger (e.g., Bank, Receivables, Payables).
  Helps analyze problem accounts.

• From Date / To Date
  Restrict the report to a specific period.
  Used for monthly, quarterly, or yearly reviews.

• Voucher Type
  Filter by transaction type.
  Useful when reviewing only invoices, payments, or adjustments.

• Cost Center / Project (if applicable)
  Analyze balances by department or project.
  Supports cost control and profitability analysis.

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How to interpret the results for business decisions

• Large balances tied to specific vouchers
  → Investigate whether they are pending, incorrect, or require follow-up.

• Old vouchers still impacting balances
  → May indicate overdue payments, unreconciled entries, or process delays.

• Unexpected debit or credit entries
  → Signals possible posting errors or incorrect account usage.

• Multiple vouchers contributing to one balance
  → Helps decide whether consolidation, adjustment, or clarification is needed.

This report helps management ensure that account balances are accurate, justified, and traceable.

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Common use cases and scenarios

• Audit and compliance checks
  Auditors can trace balances back to individual vouchers easily.

• Bank and ledger reconciliation
  Finance teams can identify which vouchers are causing differences.

• Customer or supplier dispute resolution
  Quickly identify invoices or payments affecting balances.

• Month-end and year-end closing
  Validate that all balances are supported by valid transactions.

• Internal financial reviews
  Management can review how financial activity builds up over time.

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Summary

The Voucher-wise Balance report in Dafater provides transaction-level clarity for ledger balances. It helps businesses move beyond summary totals and gain confidence that every balance is accurate, explainable, and backed by real transactions.

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Report Information

• Module: Accounts
• Related DocType: GL Entry
• Report Type: Script Report
• Standard: Yes