Supplier Ledger Summary

Overview

Below is a business-focused explanation of the Supplier Ledger Summary report, written for practical use in Dafater.

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Supplier Ledger Summary – Business Overview

What Business Information This Report Provides

The Supplier Ledger Summary report gives a consolidated view of how much your business owes to each supplier during a selected period. Instead of showing every individual transaction, it summarizes opening balances, total purchases, payments made, adjustments, and closing balances for each supplier.

This report answers key questions such as: - How much do we currently owe each supplier? - Which suppliers have outstanding balances? - Are payments keeping up with purchases?

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When and Why to Use This Report

You should use the Supplier Ledger Summary when you want a high-level view of supplier liabilities, rather than detailed transaction-level data.

Common reasons to use this report include: - Monitoring outstanding payables - Planning cash flow and payment schedules - Reviewing supplier balances before making payments - Supporting month-end or year-end financial reviews - Reconciling supplier statements

This report is especially useful for finance managers, accountants, and business owners who need quick insights into supplier obligations.

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Key Columns and Their Business Meaning

While column names may vary slightly, the report typically includes:

• Supplier
  The name of the supplier or vendor your business transacts with.

• Opening Balance
  The amount owed to the supplier at the beginning of the selected period.
  Business meaning: This shows existing liabilities carried forward.

• Total Purchases / Invoiced Amount
  The total value of purchase invoices posted during the period.
  Business meaning: This reflects how much business was done with the supplier.

• Payments Made
  Total payments or credits applied to the supplier during the period.
  Business meaning: Indicates how much of the liability has been settled.

• Adjustments / Returns (if applicable)
  Any debit or credit notes affecting the supplier balance.
  Business meaning: Reflects corrections, returns, or negotiated adjustments.

• Closing Balance
  The amount payable to the supplier at the end of the period.
  Business meaning: This is the outstanding liability your business still owes.

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Available Filters and Their Business Purpose

The report provides filters to help you focus on relevant data:

• Company
  View supplier balances for a specific business entity.

• From Date / To Date
  Analyze supplier balances for a specific accounting period.

• Supplier
  Focus on one supplier or review a selected group.

• Supplier Group
  Useful for analyzing balances by category, such as local suppliers, import vendors, or service providers.

• Cost Center (if available)
  Helps understand which department or business unit is generating supplier liabilities.

These filters help tailor the report for audits, reviews, or management discussions.

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How to Interpret the Results for Business Decisions

• High Closing Balances
  May indicate delayed payments, cash flow constraints, or missed settlements.

• Suppliers with No Payments
  Suggest follow-up is needed or payment terms are being stretched.

• Rising Purchases with Stable Payments
  Could signal future cash pressure and the need for better payment planning.

• Negative or Zero Balances
  May indicate advance payments or fully settled accounts.

By regularly reviewing this report, businesses can avoid overdue payments, maintain good supplier relationships, and manage working capital effectively.

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Common Use Cases and Scenarios

• Payment Planning
  Decide which suppliers to pay first based on outstanding balances and due amounts.

• Supplier Reconciliation
  Compare internal balances with supplier statements to resolve differences.

• Cash Flow Management
  Understand upcoming cash outflows related to supplier payments.

• Management Reporting
  Provide leadership with a snapshot of total supplier liabilities.

• Audit and Compliance
  Support financial audits by showing summarized, period-based supplier balances.

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Summary

The Supplier Ledger Summary report in Dafater is a critical financial tool that helps businesses stay in control of supplier payables. By offering a clear, summarized view of what is owed and what has been paid, it supports informed financial decisions, stronger supplier relationships, and better cash flow management.

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Report Information

• Module: Accounts
• Related DocType: Purchase Invoice
• Report Type: Script Report
• Standard: Yes