Received Items To Be Billed
Overview
Below is a business-focused explanation of the “Received Items To Be Billed” report, written for practical use in Dafater.
Received Items To Be Billed – Business Explanation
What Business Information This Report Provides
The Received Items To Be Billed report shows goods or services that have already been received from suppliers but have not yet been fully invoiced.
In simple terms, it answers the question:
“What have we already received, but not yet paid for?”
This report helps businesses track pending supplier invoices, ensuring that received items are properly billed and accounted for in financial records.
When and Why to Use This Report
You should use this report when:
- Reviewing pending supplier invoices
- Preparing for month-end or year-end closing
- Ensuring expenses are not missed
- Managing cash flow and payment planning
- Reconciling purchase receipts vs supplier invoices
It is especially useful for businesses that receive goods before invoices arrive, or when suppliers send partial invoices.
Key Columns and Their Business Meaning
| Column | Business Meaning |
|---|---|
| Supplier | The vendor who supplied the goods or services |
| Purchase Receipt | The document confirming the goods were received |
| Item | The specific product or service received |
| Received Quantity | Quantity already received into the business |
| Billed Quantity | Quantity that has already been invoiced by the supplier |
| Pending Quantity | Quantity received but not yet billed |
| Rate | Agreed cost per unit |
| Amount To Be Billed | Financial value still pending invoicing |
| Company | The business entity responsible for payment |
| Posting Date | When the receipt was recorded |
These columns help identify what is pending, from whom, and how much it will cost.
Available Filters and Their Business Purpose
| Filter | Business Purpose |
|---|---|
| Company | Focus on a specific legal entity |
| Supplier | Review outstanding items from a particular vendor |
| Purchase Receipt | Investigate specific receipts |
| Item | Track pending billing for specific products |
| From / To Date | Analyze a time period (e.g., current month) |
Filters allow managers and finance teams to narrow down liabilities and prioritize follow-ups.
How to Interpret the Results for Business Decisions
- High pending amounts → Indicates upcoming payments that must be planned
- Old pending items → Possible missing invoices or supplier delays
- Mismatch between received and billed quantities → Requires clarification with supplier
- Large pending values by supplier → Helps prioritize vendor communication and payment planning
This report helps ensure that expenses are recognized accurately and that no supplier invoices are overlooked.
Common Use Cases and Scenarios
Month-End Closing
- Identify goods received but not yet invoiced
- Accrue expenses accurately
Accounts Payable Review
- Follow up with suppliers for missing invoices
- Prevent duplicate or delayed billing
Cash Flow Planning
- Understand upcoming payment obligations
- Plan fund availability
Audit and Compliance
- Prove that received items are tracked even if invoices are pending
Vendor Management
- Monitor supplier billing efficiency
- Resolve long-standing unbilled receipts
Business Value Summary
The Received Items To Be Billed report ensures that your business: - Maintains accurate financial visibility - Avoids missed or delayed expenses - Strengthens supplier coordination - Improves cash flow planning
It is a critical tool for finance and procurement teams to maintain control over pending supplier liabilities in Dafater.
Report Information
- Module: Accounts
- Related DocType: Purchase Invoice
- Report Type: Script Report
- Standard: Yes