Item-wise Purchase Register
Overview
Item-wise Purchase Register – Business Explanation
Module: Accounts
Report Type: Item-wise Analytical Report
Based On: Purchase Invoices
1. What Business Information This Report Provides
The Item-wise Purchase Register gives a detailed view of all purchased items, analyzed item by item, instead of invoice-wise totals.
It shows what was purchased, from whom, in what quantity, at what cost, and on which date.
This report helps businesses clearly understand: - Purchase spending by individual items - Cost trends and price variations - Supplier-wise item procurement - Inventory inflow value
It is especially useful for procurement, finance, inventory, and management teams.
2. When and Why to Use This Report
When to Use:
- During monthly or quarterly purchase reviews
- While analyzing cost increases or savings
- Before vendor negotiations
- For inventory valuation and planning
- During audits or financial reviews
Why to Use:
- To identify high-cost or high-volume items
- To monitor purchase price consistency
- To track supplier dependence per item
- To control purchase leakage or overspending
3. Key Columns and Their Business Meaning
| Column | Business Meaning |
|---|---|
| Posting Date | The actual accounting date of the purchase |
| Purchase Invoice | Reference to the supplier bill |
| Supplier | Vendor from whom the item was purchased |
| Item Code / Item Name | Identifies the purchased product or material |
| Item Group | Category of the item (useful for category-wise analysis) |
| Quantity | Number of units purchased |
| UOM | Unit of measurement (Nos, Kg, Box, etc.) |
| Rate | Cost per unit of the item |
| Amount | Total value for the item line (Quantity × Rate) |
| Net Amount | Purchase value excluding taxes |
| Tax Amount | Taxes applied on the item |
| Total Amount | Final landed cost including taxes |
| Warehouse | Location where the item was received |
| Company | Legal entity making the purchase |
4. Available Filters and Their Business Purpose
| Filter | Business Purpose |
|---|---|
| Company | View purchases for a specific legal entity |
| Date Range | Analyze purchases for a specific period |
| Supplier | Review item purchases from a particular vendor |
| Item / Item Group | Focus on specific products or categories |
| Warehouse | Track inventory inflow by location |
| Purchase Invoice | Review items from a specific bill |
| Cost Center | Analyze purchases by department or project |
These filters help management narrow down data for precise analysis.
5. How to Interpret the Results for Business Decisions
- High total value items → Focus on price negotiation or alternate sourcing
- Frequent purchases of the same item → Consider bulk buying or long-term contracts
- Price variation for the same item → Review supplier pricing consistency
- Low-volume but high-cost items → Evaluate necessity or seek substitutes
- Supplier concentration per item → Assess supply risk and vendor dependency
The report enables cost control, smarter sourcing, and better budgeting.
6. Common Use Cases and Scenarios
Procurement Team
- Compare item prices across suppliers
- Identify preferred vendors per item
Finance Team
- Reconcile purchase expenses
- Support audit and compliance requirements
Inventory & Stores
- Track stock inflow value
- Support inventory valuation
Management
- Monitor purchase spending trends
- Identify cost-saving opportunities
Audit & Compliance
- Verify item-level purchase accuracy
- Cross-check invoice-level data
Summary
The Item-wise Purchase Register is a powerful business report that provides deep visibility into purchase spending at the item level.
It supports cost optimization, supplier management, inventory planning, and financial control, making it an essential tool for data-driven purchasing decisions within Dafater.
Report Information
- Module: Accounts
- Related DocType: Purchase Invoice
- Report Type: Script Report
- Standard: Yes