Inactive Sales Items
Overview
Below is a business-focused explanation of the Inactive Sales Items report, written for practical use in Dafater.
Inactive Sales Items – Business Explanation
What This Report Provides
The Inactive Sales Items report highlights products or services that have not been sold for a defined period, based on Sales Invoice history.
It helps the business identify items that are inactive, slow-moving, or no longer demanded by customers.
In simple terms, it answers the question:
“Which items are no longer contributing to sales?”
When and Why to Use This Report
You should use this report when you want to:
- Review underperforming or non-performing products
- Identify dead stock or outdated offerings
- Support decisions on inventory reduction or cleanup
- Evaluate whether certain items should be discontinued, promoted, or repriced
- Prepare for year-end reviews, audits, or strategy planning
This report is especially useful for finance, sales management, and inventory planning teams.
Key Columns and Their Business Meaning
Typical columns in this report include:
Item Code / Item Name
Identifies the product or service that has become inactive in sales.Last Sales Date
Shows the most recent date the item was sold.
A long gap indicates declining or no demand.Customer (if shown)
Indicates the last customer who purchased the item, useful for targeted follow-ups.Quantity Sold
Reflects historical sales volume, helping distinguish between once-off sales and formerly popular items.Sales Amount
Shows the revenue generated before the item became inactive, helping assess financial impact.
Available Filters and Their Business Purpose
Common filters include:
Date Range / From Date – To Date
Defines the period used to check inactivity.
For example, “no sales in the last 6 months.”Company
Allows review of inactive items by business entity.Item Group / Category
Helps identify inactive trends within specific product categories.Customer (optional)
Useful to see items inactive for certain customer segments.
These filters help narrow down results to what matters most for your business analysis.
How to Interpret the Results for Business Decisions
- Items inactive for a long period may need to be discontinued or phased out.
- High-value items with no recent sales may require pricing review or targeted promotions.
- Seasonal items may appear inactive but can be planned for upcoming demand cycles.
- Large number of inactive items in one category may indicate a shift in customer preferences.
The report should be reviewed alongside inventory levels and cost data for complete decision-making.
Common Use Cases and Scenarios
- Inventory optimization: Remove or reduce stock for items no longer selling.
- Product portfolio review: Decide which items to retire or replace.
- Sales strategy planning: Identify items that need renewed marketing efforts.
- Financial audits: Support write-offs or provisioning for obsolete items.
- Management reporting: Provide insight into sales effectiveness and product relevance.
Business Value Summary
The Inactive Sales Items report in Dafater supports cost control, smarter inventory management, and better product decisions by clearly showing what is no longer contributing to revenue.
Used regularly, it helps keep your sales portfolio lean, relevant, and profitable.
Report Information
- Module: Accounts
- Related DocType: Sales Invoice
- Report Type: Script Report
- Standard: Yes