General Ledger

Overview

Below is a business-focused explanation of the General Ledger report as used in Dafater.

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General Ledger – Business Explanation

What Business Information This Report Provides

The General Ledger report is the central financial report that shows all financial movements of the business, account by account.
It provides a detailed record of every debit and credit transaction, including opening balances, individual transactions, and running balances.

From a business perspective, this report answers: - Where did the money come from? - Where did the money go? - Which accounts were affected? - What is the balance of each account at any point in time?

It is the foundation for understanding financial performance, compliance, and financial control.

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When and Why to Use This Report

You use the General Ledger report when you need complete financial visibility.

Common reasons include: - Reviewing account balances (Cash, Bank, Revenue, Expenses, Payables, Receivables) - Investigating specific transactions - Supporting monthly or yearly closing - Preparing for audits or management reviews - Verifying figures shown in summary reports like Profit & Loss or Balance Sheet

In short, this report is used whenever accuracy, traceability, and financial clarity are required.

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Key Columns and What They Mean for Business

• Posting Date
  The date the transaction affects the financial books. Important for period-based analysis.

• Account
  The ledger account impacted (e.g., Sales, Bank, Rent Expense). Helps track performance and balances by account.

• Debit
  Amount added to the account. For example, expenses or asset increases.

• Credit
  Amount reduced from the account. For example, income or liability increases.

• Balance
  The running balance of the account after each transaction. Shows the financial position at any point.

• Voucher Type & Voucher No
  Identifies the business document behind the transaction (Invoice, Payment, Journal Entry). Useful for traceability.

• Against Account
  Shows the other account involved in the transaction, helping understand the business context of each entry.

• Party / Party Type (if applicable)
  Indicates the customer, supplier, or employee involved, supporting relationship-level analysis.

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Available Filters and Their Business Purpose

• Company
  View transactions for a specific legal entity.

• Account
  Focus on one or multiple accounts, such as Cash or Sales.

• Date Range
  Analyze transactions for a specific period (month, quarter, year).

• Voucher Type
  Filter by business document type to review specific transaction categories.

• Party / Party Type
  Analyze transactions related to a specific customer, supplier, or employee.

• Cost Center / Project (if used)
  Understand financial impact by department, branch, or project.

These filters help tailor the report to answer specific business questions.

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How to Interpret the Results for Business Decisions

• Review account balances to ensure sufficient cash, controlled expenses, and accurate liabilities.
• Identify unusual or unexpected transactions that may need correction or explanation.
• Track trends such as rising expenses or declining revenue over time.
• Verify supporting documents for high-value or sensitive transactions.
• Confirm compliance with accounting policies before closing periods.

The running balance helps management understand financial health at any moment, not just at period end.

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Common Use Cases and Scenarios

• Month-End Closing
  Finance teams use it to verify all transactions are posted correctly before finalizing accounts.

• Audit Preparation
  Auditors rely on this report to trace financial entries back to source documents.

• Expense Control
  Managers review expense accounts to identify overspending or cost-saving opportunities.

• Cash & Bank Reconciliation
  Used to confirm that cash and bank balances match external statements.

• Dispute Resolution
  Helps explain charges or payments to customers and suppliers with full transaction history.

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Summary

The General Ledger report in Dafater is the most detailed and reliable financial report available. It provides complete transparency into every financial transaction, enabling informed decision-making, strong financial control, and confident compliance.

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Report Information

• Module: Accounts
• Related DocType: GL Entry
• Report Type: Script Report
• Standard: Yes