Billed Items To Be Received
Overview
Below is a business‑focused explanation of the “Billed Items To Be Received” report in Dafater, written for finance, procurement, and operations teams.
Report: Billed Items To Be Received
Module: Accounts
Report Type: Script Report
Reference Document: Purchase Invoice
1. What Business Information This Report Provides
The Billed Items To Be Received report shows items that have already been billed by suppliers but have not yet been physically received by the business.
In simple terms, it answers the question:
“Which supplier items have we already been invoiced for, but are still pending receipt?”
This report helps businesses track: - Financial liabilities already recorded - Goods that are expected but not yet delivered - Gaps between supplier billing and actual receipt of items
It is especially important for managing accruals, inventory accuracy, and supplier follow‑ups.
2. When and Why to Use This Report
When to Use
- During month‑end or year‑end closing
- Before making supplier payments
- While reviewing inventory discrepancies
- When following up on delayed deliveries
- During audit or compliance checks
Why to Use
- To ensure the business is not paying for goods it has not received
- To identify pending deliveries from suppliers
- To maintain accurate stock and cost reporting
- To support better cash flow and procurement decisions
3. Key Columns and Their Business Meaning
Although column names may vary slightly, the report typically includes:
Purchase Invoice
- Identifies the supplier invoice where the item was billed.
- Helps link financial entries to physical goods.
Supplier
- Shows which supplier billed the items.
- Useful for follow‑ups and supplier performance evaluation.
Item
- The specific product or material billed.
- Helps inventory and operations teams track pending items.
Billed Quantity
- Quantity invoiced by the supplier.
- Represents what the business has already accepted financially.
Received Quantity
- Quantity actually received so far.
- Highlights gaps between billing and delivery.
Quantity To Be Received
- The remaining quantity yet to be received.
- This is the key indicator of pending deliveries.
Amount / Value
- Financial value of the pending items.
- Important for accruals, liability management, and cost tracking.
Posting Date / Invoice Date
- Indicates when the supplier invoice was recorded.
- Helps identify overdue or long‑pending receipts.
4. Available Filters and Their Business Purpose
Company
- View billed‑but‑not‑received items for a specific legal entity.
- Useful for multi‑company operations.
Supplier
- Focus on pending items from a specific supplier.
- Helps in supplier follow‑ups and negotiations.
Purchase Invoice
- Drill down into a specific invoice.
- Useful during audits or dispute resolution.
Item
- Track pending receipts for a specific product or material.
- Useful for inventory planning and production scheduling.
Date Range (Posting Date / Invoice Date)
- Identify pending items for a specific period.
- Commonly used for monthly or quarterly reviews.
5. How to Interpret the Results for Business Decisions
High Pending Quantities
- Indicates delivery delays or incomplete receipts.
- May require immediate supplier follow‑up.
Old Invoice Dates with Pending Items
- Signals potential supplier disputes or operational gaps.
- May require escalation or financial provisioning.
High Pending Value
- Indicates significant financial exposure.
- Important for cash flow planning and liability reporting.
Frequent Pending Items from the Same Supplier
- May point to supplier reliability issues.
- Useful for supplier evaluation and contract renegotiation.
6. Common Use Cases and Scenarios
Month‑End Financial Closing
Finance teams use this report to: - Identify billed but unreceived items - Ensure accurate expense recognition and accruals
Supplier Payment Review
Before paying suppliers, teams verify: - Whether billed goods have actually been received - Whether payments should be held or partially released
Inventory and Operations Planning
Operations teams use the report to: - Track expected incoming goods - Plan production or sales activities accordingly
Audit and Compliance
Auditors use this report to: - Verify that financial liabilities align with physical receipts - Ensure proper controls over procurement and accounting
Procurement Follow‑Ups
Procurement teams use it to: - Chase suppliers for pending deliveries - Resolve mismatches between invoices and receipts
Summary
The Billed Items To Be Received report in Dafater is a critical control and monitoring tool that bridges finance, procurement, and inventory. It ensures the business maintains visibility over items already billed but not yet received, supporting better financial accuracy, supplier management, and operational planning.
Report Information
- Module: Accounts
- Related DocType: Purchase Invoice
- Report Type: Script Report
- Standard: Yes