Accounts Payable Summary
Overview
Below is a clear, business‑focused explanation of the Accounts Payable Summary report in Dafater, written for finance teams, management, and business owners.
Accounts Payable Summary
Module: Accounts
Report Type: Summary Report
Reference Document: Purchase Invoice
1. What business information this report provides
The Accounts Payable Summary report gives a consolidated view of how much your business owes to suppliers at a given point in time. Instead of listing every individual invoice, it summarizes outstanding payables supplier‑wise, helping you understand:
- Total outstanding amounts payable to each supplier
- Overall liability towards vendors
- How payables are distributed across your supplier base
This report answers a critical business question:
“Who do we owe money to, and how much?”
2. When and why to use this report
You should use the Accounts Payable Summary when you need to:
- Monitor total supplier liabilities
- Plan cash outflows and working capital
- Review vendor exposure before making payments
- Support month‑end or year‑end financial closing
- Prepare for audits or management reviews
Why it matters:
Accounts payable directly impacts cash flow, vendor relationships, and financial health. This report helps ensure you pay suppliers on time while avoiding cash shortages.
3. Key columns and what they mean for business
While column names may vary slightly based on configuration, the report typically includes:
Supplier
- The name of the vendor you owe money to
- Helps identify key suppliers with high outstanding balances
Outstanding Amount
- Total unpaid amount across all purchase invoices for that supplier
- This is the actual liability your business still needs to settle
Paid Amount (if shown)
- Amount already paid against supplier invoices
- Useful to track payment progress
Invoiced Amount / Total Amount (if shown)
- Total value of invoices raised by the supplier
- Helps compare total purchases vs. outstanding dues
Currency (if applicable)
- Shows the currency of the payable
- Important for businesses dealing with international suppliers
4. Available filters and their business purpose
The report includes filters to help you focus on what matters most:
Company
- View payables for a specific legal entity
- Useful for businesses with multiple companies or branches
Supplier
- Analyze outstanding dues for a particular vendor
- Helpful during supplier negotiations or payment discussions
Date / Posting Date
- View payables as of a specific date
- Essential for financial closing and historical analysis
Cost Center (if available)
- Understand which department or business unit is driving payables
- Supports internal cost control and accountability
Currency
- Filter by currency to manage foreign currency exposure
5. How to interpret the results for business decisions
High outstanding for a supplier:
Indicates significant dependency or delayed payments; may require immediate action to maintain supplier trust.Rising total payables over time:
Could signal cash flow pressure or aggressive purchasing without matching payments.Concentrated payables with few suppliers:
Increases risk if payment delays affect critical operations.Low outstanding amounts:
Suggests healthy payment practices and good cash discipline.
This report helps finance teams prioritize payments, negotiate payment terms, and plan cash requirements.
6. Common use cases and scenarios
Cash Flow Planning
Finance teams use this report to schedule payments based on available cash and upcoming inflows.
Vendor Payment Review
Before running a payment cycle, the report helps identify which suppliers need to be paid and how much.
Month‑End Closing
Used to confirm payable balances that appear in the balance sheet.
Management Reporting
Provides leadership with a snapshot of supplier liabilities and financial exposure.
Audit and Compliance
Supports audit reviews by clearly showing outstanding vendor balances.
Summary
The Accounts Payable Summary in Dafater is a vital financial control report that gives a high‑level view of supplier liabilities. It enables better cash management, stronger vendor relationships, and informed financial decision‑making—without getting lost in individual invoice details.
Report Information
- Module: Accounts
- Related DocType: Purchase Invoice
- Report Type: Script Report
- Standard: Yes