Accounts Payable
Overview
Below is a business-focused explanation of the Accounts Payable report in Dafater.
Accounts Payable Report – Business Overview
What Business Information This Report Provides
The Accounts Payable report gives a clear view of how much your business owes to suppliers and vendors. It summarizes unpaid and partially paid purchase invoices, helping you understand outstanding liabilities, upcoming payment obligations, and vendor-wise balances.
This report answers key questions such as: - How much do we currently owe? - Which suppliers need to be paid soon? - Are there overdue invoices that require attention? - How are payables distributed across suppliers, dates, or companies?
When and Why to Use This Report
You should use the Accounts Payable report when you need to: - Plan cash flow and ensure sufficient funds for upcoming payments - Monitor overdue supplier invoices to avoid penalties or supply disruptions - Prepare for vendor payments or payment runs - Support financial closing activities, such as month-end or year-end reviews - Respond to supplier queries about outstanding balances
It is especially useful for finance teams, accountants, and business owners managing working capital.
Key Columns and Their Business Meaning
Typical columns in the Accounts Payable report include:
Supplier
Shows the vendor to whom the amount is payable. Helps identify which suppliers are awaiting payment.Purchase Invoice
The reference document for the payable amount. Useful for tracking and reconciliation.Posting Date
The date when the invoice was recorded. Indicates when the liability was recognized.Due Date
The agreed payment deadline. Critical for identifying overdue and upcoming payments.Invoice Amount
The total value of the supplier invoice.Paid Amount
Amount already settled against the invoice.Outstanding Amount
The remaining balance that still needs to be paid. This is the key figure for payables management.Company
Indicates which legal entity within the business is responsible for the payment.
Available Filters and Their Business Purpose
The report includes several filters to help you analyze payables effectively:
Company
View payables for a specific business entity.Supplier
Focus on outstanding amounts for a particular vendor.Posting Date Range
Analyze payables created within a specific period.Due Date
Identify invoices that are due soon or already overdue.Outstanding Amount > 0
Show only unpaid or partially paid invoices.Cost Center / Project (if applicable)
Understand which departments or projects are generating payables.
These filters help tailor the report for operational reviews, audits, or management reporting.
How to Interpret the Results for Business Decisions
- High total outstanding amount may indicate upcoming cash pressure and the need for liquidity planning.
- Large overdue balances signal potential supplier relationship risks and should be prioritized.
- Supplier-wise concentration helps assess dependency on certain vendors.
- Trends over time (by changing date filters) can reveal whether payables are increasing faster than expected.
By reviewing this report regularly, businesses can balance timely payments with optimal cash utilization.
Common Use Cases and Scenarios
Weekly or monthly payment planning
Identify which invoices should be paid first based on due dates and importance.Supplier reconciliation
Validate outstanding balances during supplier discussions.Cash flow forecasting
Combine this report with receivables data to understand net cash position.Internal controls and audits
Ensure all liabilities are properly recorded and monitored.Management reporting
Provide leadership with a clear snapshot of short-term financial obligations.
Summary
The Accounts Payable report in Dafater is a critical financial control tool that helps businesses manage supplier obligations, maintain healthy vendor relationships, and make informed cash flow decisions.
Report Information
- Module: Accounts
- Related DocType: Purchase Invoice
- Report Type: Script Report
- Standard: Yes